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Executive Assistant

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Founder In Residence - Ad Tech

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As an Executive Assistant at LandingAI, you will support senior executives, including the CEO and the VP of Engineering. You will manage complex schedules, prioritize tasks, and ensure smooth internal operations. Responsibilities include calendar management, travel logistics, tracking action items, and supporting cross-functional initiatives. The role requires discretion, professionalism, and a proactive approach. You will be a trusted partner to ensure executive time is optimized and priorities are executed efficiently.

Senior Full Stack Developer

<p><b style="font-size: 16px;">About LandingAI:</b></p><div><span style="font-size: 16px;">LandingAI is revolutionizing Visual AI by building cutting-edge platforms that help enterprises unlock the power of their visual data. Our key products include:</span></div><div><b style="font-size: 16px;">- LandingLens™ </b><span style="font-size: 16px;">– Our flagship enterprise solution for labeling, training, and building deep learning vision models.</span></div><div><b style="font-size: 16px;">- VisionAgent™</b><span style="font-size: 16px;"> – A generative Visual AI application builder that accelerates the development and deployment of vision-enabled applications.</span></div><div><span style="font-size: 16px;">Founded by Andrew Ng, co-founder of Coursera, founding lead of Google Brain, and former chief scientist at Baidu, LandingAI is uniquely positioned to lead the development of AI from a technology that benefits a few to a technology that benefits all.</span></div><div><br></div><div><b style="font-size: 16px;">About the Role:</b></div><div><span style="font-size: 16px;">As an Executive Assistant at LandingAI, you will play a critical role in supporting senior executives, including the CEO and the VP of Engineering, in their day-to-day responsibilities. You’ll be a trusted partner, ensuring their time is optimized, priorities are executed efficiently, and internal operations run smoothly.</span></div><div><br></div><div><span style="font-size: 16px;">We are looking for a proactive and hands-on Executive Assistant who is eager to take ownership of both administrative and operational responsibilities. In this role, you’ll manage complex scheduling and calendar coordination for multiple executives while also supporting a wide variety of office, operations, and administrative tasks. You’ll collaborate cross-functionally, contribute to internal processes, and help drive projects forward.</span></div><div><br></div><div><span style="font-size: 16px;">The ideal candidate is an energetic and highly organized professional who thrives in fast-paced environments, is comfortable wearing multiple hats, and works independently with sound judgment.</span></div><div><span style="font-size: 16px;">This is an exciting opportunity to join a fast-growing AI company that is transforming the way industries leverage computer vision and data to solve real-world problems.</span></div><div><br></div></div><div><h3>What you’ll do:</h3><ul class="posting-requirements plain-list"><ul><li>Provide direct administrative support to the <b>CEO</b> and <b>VP of Engineering</b>, collaborating closely with internal teams to ensure smooth daily operations.</li><li>Manage dynamic and complex calendars for both executives, prioritizing and aligning schedules across internal and external stakeholders.</li><li>Anticipate scheduling conflicts, provide strategic recommendations, and ensure both executives are well-prepared with relevant agendas, briefing documents, and context for each engagement.</li><li>Coordinate detailed domestic and international travel logistics, including itineraries, bookings, and documentation.</li><li>Track key action items and ongoing projects, following up to ensure timely execution and accountability.</li><li>Partner with the Operations and People teams to support cross-functional initiatives as needed.</li><li>Oversee key office logistics such as shipping, equipment setup, and general support for a hybrid team.</li><li>Support miscellaneous administrative or operational needs as they arise.</li><li>Maintain a high level of discretion, professionalism, and trust when handling sensitive information.</li></ul></ul></div><div><h3>What you will bring: </h3><ul class="posting-requirements plain-list"><ul><li>Bachelor’s degree in Business Administration or a related field is a plus.</li><li>A minimum of 5 years of experience in administrative roles is required, with a strong preference for experience supporting C-Suite executives.</li><li>Strong organizational skills and follow-through, with the ability to manage complex calendars and shifting priorities seamlessly.</li><li>Excellent verbal and written communication skills, including experience drafting or editing executive-facing materials.</li><li>Experience coordinating meetings, travel, and events, with strong planning and logistics skills.</li><li>Strong service orientation and responsiveness in working with both internal and external stakeholders.</li><li>Ability to build trust-based, productive relationships across all levels of the organization.</li><li>High degree of discretion and sound judgment in handling confidential and sensitive information.</li><li>Skilled at managing multiple tasks and shifting priorities with calm and efficiency</li><li>Proactive and resourceful mindset, with a strong sense of ownership and urgency</li><li>Adaptable and comfortable wearing multiple hats in a fast-paced startup environment</li><li>Tech-savvy and quick to learn new tools; proficient in Google Workspace, Slack, Zoom.</li><li>Comfortable navigating ambiguity and working independently with minimal direction.</li></ul></ul></div><div><h3>Landing AI Benefits:</h3><ul class="posting-requirements plain-list"><ul><li><b>Health</b>: Our people and their dependents* are covered by comprehensive medical, dental, and vision plans.&nbsp;</li><li><b>Wellness</b>: We offer a fitness stipend to be used on well-being and fitness programs.&nbsp;&nbsp;</li><li><b>Lifelong learning:</b> With an education stipend, you are encouraged to keep learning and growing.&nbsp;</li><li><b>PTO</b>: We provided generous paid time off* so you can strive toward a balanced lifestyle.</li><li><b>Retirement</b>: We offer retirement plan* to help you plan for you future!&nbsp;</li><li><b>Events</b>: We love having fun! We set up regular virtual and in person events to connect with each other.</li><li><b>Global Citizen:</b> Our people reside in North America, Latin America, and Asia. Come and join our global network!&nbsp;</li></ul></ul></div><div><span style="font-size: 12pt;">To be successful at LandingAI, you will have to fit well with our </span><a rel="noopener noreferrer" class="postings-link" style="font-size: 12pt;" href="https://landing.ai/about/">Landing AI Principles</a><span style="font-size: 12pt;">. Please take time to read and understand them as they define who we are and what we look for in our candidates.&nbsp;</span></div><div><span style="font-size: 12pt;">This is a full-time position based in or around Palo Alto, California. You must already have, or be able to obtain, authorization to work in the United States.</span></div>

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Alphasense

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The Sr. Accounts Receivable position involves managing accounts receivable activities, including resolving client inquiries, overseeing vendor onboarding, and managing third-party platforms. The role requires adherence to service-level agreements (SLAs) and involves communication with clients and internal teams. Responsibilities include email queue management, vendor onboarding, and contract review. The candidate will be responsible for maintaining the combined Billing & Collections email queue within 24 business hours SLA. The candidate must also handle the completion of Banking Forms and provide other such Financial documentation such as W9s, Tax Certificates, etc. This role offers significant opportunities for career advancement within a growing tech company.

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<h2><strong>About AlphaSense:&nbsp;</strong></h2> 
<p style="text-align: justify;"><span style="font-size: 12pt;">The world’s most sophisticated companies rely on AlphaSense to remove uncertainty from decision-making. With market intelligence and search built on proven AI, AlphaSense delivers insights that matter from content you can trust. Our universe of public and private content includes equity research, company filings, event transcripts, expert calls, news, trade journals, and clients’ own research content. </span></p> 
<p style="text-align: justify;"><span style="font-size: 12pt;">The acquisition of Tegus by AlphaSense in 2024 advances our shared mission to empower professionals to make smarter decisions through AI-driven market intelligence. Together, AlphaSense and Tegus will accelerate growth, innovation, and content expansion, with complementary product and content capabilities that enable users to unearth even more comprehensive insights from thousands of content sets. Our platform is trusted by over 4,000 enterprise customers, including a majority of the S&amp;P 500. Founded in 2011, AlphaSense is headquartered in New York City with more than 2,000 employees across the globe and offices in the U.S., U.K., Finland, India, Singapore, Canada, and Ireland. Come join us!</span></p>
<div><h3><strong>Summary</strong></h3> 
<p>Reporting to Billing &amp; Collections Manager the position will be the primary point of contact for a variety of AR related activities focused on resolving client communications regarding billing and collections inquiries, as well as internal requests regarding the same. This role will be responsible for overseeing all vendor onboarding and third-party platform management. With an emphasis on prompt and accurate communications the ideal candidate will be able to strictly adhere to our companies SLA standards and ensure every message is escalated accordingly if it cannot be actioned in real time directly. You will work as part of a growing team at a well-funded growth-stage tech company, and you will have direct communications with clients and several internal teams. There will be significant opportunity to advance your career as the company scales.</p> 
<h3><strong>Qualifications</strong></h3> 
<ul> 
<li>Preference for a candidate with a BCOM / MCOM/ BBA / MBA in Finance.</li> 
<li>2+ years of experience in O2C collections, Vendor Onboarding, Revenue recognition &amp; reconciliation and Email Queue or Case Management.</li> 
<li>Preference for candidates who have worked with Salesforce and Maxio/NetSuite.&nbsp;</li> 
<li>Primary Skills: Excellent Written and Verbal Communication, Data Management, Customer Service, Billing and Collections Experience, Problem Solving and Multitasking.&nbsp;</li> 
<li>Secondary Skills: Time Management Skills, Ownership of case management, Excel and Gsuite.</li> 
</ul> 
<h3><strong>Key Responsibilities</strong></h3> 
<ul> 
<li><strong>Email Queue Management: </strong>Will be responsible for keeping the combined Billing &amp; Collections email queue within 24 business hours SLA; the candidate will work as the primary point of contact for all new email threads to ensure routine questions and vendor onboarding requests are dealt with in a timely manner or escalated internally where appropriate. Existing threads will be assigned and connected to the dedicated AR Lead or Biller where applicable and appropriate. Some specific responsibilities include but are not limited to:</li> 
<ul> 
<li>The Queue Specialist will handle the completion of Banking Forms and provide other such Financial documentation such as W9’s, Tax Certificates, etc. – any forms requiring internal escalation, the Queue Specialist will manage the corresponding case until the client or internal contact is provided what is needed.</li> 
<li>The Queue Specialist will resubmit invoices through the billing system by email or by vendor portal as needed if the client provides updated billing information post sale/renewal.&nbsp;</li> 
<li>The Queue Specialist will respond to urgent escalation requests and flag internally the appropriate party for support, where needed.&nbsp;</li> 
<li>The Queue Specialist will ensure all open cases are being managed by the team and actioned in a timely manner, once assigned.</li> 
</ul> 
<li><strong>Vendor Onboarding: </strong>The Queue Specialist will routinely handle the creation and documentation of external third party vendor websites for the internal usage of the Billing &amp; Collections team through a consolidated password sharing application for security purposes.</li> 
<li><strong>Contract Review</strong>: Review contract and SFDC data, audit sales orders and invoices within the billing system and ensure they are delivered successfully to clients (and meet client requirements). Ensures compliance with company policies and procedures. Understanding contract structure, billing practices, and customer policies from both a customer-facing and a finance department perspective; Must be able to resolve simple billing issues without escalation and know when to flag a case for internal audit by the biller and management team per specified protocols.&nbsp;</li> 
</ul> 
<p><strong>Note: -&nbsp;</strong>We are looking for candidate who is ready to work in NY or EST shift hrs.</p> 
<p>Immediate Joiners will be preferred.</p> 
<h3><strong>Skills And Requirements</strong></h3> 
<ul> 
<li>Minimum 2 years’ experience in AR, O2C and collections process, whether directly as a biller, a collections specialist or a queue management specialist.</li> 
<li>Advanced proficiency in Excel is encouraged.&nbsp;</li> 
<li>Strong analytical skills are essential; the ideal candidate will have a keen eye for detail and will not allow emails or cases to fall through the cracks.</li> 
<li>Strong oral and written communication skills in English with the ability to effectively gather and convey information via e-mail or phone with people located in other non-local offices and in different time zones.</li> 
<li>Experience with Maxio, NetSuite, Sage Intacct and Salesforce will be preferred.</li> 
<li>The ideal candidate will be a self-motivated, proactive, deadline-oriented, fast learner, who is an organized, dedicated, flexible, hands-on team player with excellent problem-solving skills. "Roll-up-the-sleeves" approach is required. Comfortable in an unstructured, dynamic, fast-paced environment.</li> 
<li>Extended hours required during peak business periods – financial close, audit periods, and as required by management.</li> 
<li>Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared. Perform account reconciliations (with banks and payment gateways). Maintain the billing system. Generate invoices and account statements as needed upon request.</li> 
<li>Monitor and collect accounts receivable email queue; strengthen and grow relationships with clients by communicating with customers regarding past-due accounts and ensuring the AR Lead responsible for primary outreach is keeping to their queue.</li> 
<li>Support other accounting and finance team members and assist in general financial management and analysis. Proficiency with Microsoft Office (Excel, Word, etc) and Google Drive. Ability to work independently, and exercise integrity and confidentiality in handling information.</li> 
<li>Ensure accurate and timely invoicing through the resolution of client invoicing issues. Interface with the sales, and customer delivery teams in the field. Ensure compliance with client systems.</li> 
<li>Timely and efficient monthly close through the support of the Finance team on any ad hoc requests that require time sensitive attention and support from the Billing &amp; Collections team the Queue Specialist may be able to assist on.</li> 
</ul>
</div>
<div>
<p><span style="font-size: 12pt;">AlphaSense is an equal-opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals. All employees share in the responsibility for fulfilling AlphaSense’s commitment to equal employment opportunity. AlphaSense does not discriminate against any employee or applicant on the basis of race, color, sex (including pregnancy), national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any other non-merit factor. This policy applies to every aspect of employment at AlphaSense, including recruitment, hiring, training, advancement, and termination.</span></p> 
<p><span style="font-size: 12pt;">In addition, it is the policy of AlphaSense to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances where a particular employee works.</span></p> 
<p><span style="font-size: 12pt;"><span style="text-decoration: underline;">Recruiting Scams and Fraud</span></span></p> 
<p><span style="font-size: 12pt;">We at AlphaSense have been made aware of fraudulent job postings and individuals impersonating AlphaSense recruiters. These scams may involve fake job offers, requests for sensitive personal information, or demands for payment. Please note:</span></p> 
<ul> 
<li style="font-size: 12pt;"><span style="font-size: 12pt;">AlphaSense never asks candidates to pay for job applications, equipment, or training.</span></li> 
<li style="font-size: 12pt;"><span style="font-size: 12pt;">All official communications will come from an @<a href="http://alpha-sense.com/" target="_blank" data-saferedirecturl="https://www.google.com/url?q=http://alpha-sense.com/&amp;source=gmail&amp;ust=1740162734907000&amp;usg=AOvVaw2sfhQUZloRzVpQ4Yj1Ftlo">alpha-sense.com</a>&nbsp;email address.</span></li> 
<li style="font-size: 12pt;"><span style="font-size: 12pt;">If you’re unsure about a job posting or recruiter, verify it on our&nbsp;<a href="https://www.alpha-sense.com/careers/" target="_blank" data-saferedirecturl="https://www.google.com/url?q=https://www.alpha-sense.com/careers/&amp;source=gmail&amp;ust=1740162734907000&amp;usg=AOvVaw3I0CFwb1ser7ImCRD48YOl">Careers page</a>.</span></li> 
</ul> 
<p><span style="font-size: 12pt;">If you believe you’ve been targeted by a scam or have any doubts regarding the authenticity of any job listing purportedly from or on behalf of AlphaSense please contact us. Your security and trust matter to us.</span></p>
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