Admin Executive (Female Candidates Only)

Workoville offers tailored managed office solutions designed to eliminate these challenges by providing 100% customized office spaces at your chosen location, requiring no initial capital investment. We cater to providing a fully functional, move-in-ready office equipped with hospitality, housekeeping, security, and facility management services allowing the team to focus on what truly matters: building your business. Unlike traditional leasing, where organizations often struggle with delays, cost overruns, and operational inefficiencies, Workoville ensures a seamless, end-to-end solution that combines flexibility, speed, and reliability.

JOB DESCRIPTION

We are looking for a detail-oriented and proactive Office Admin Executive to manage the smooth functioning of office operations. This role involves overseeing administration, vendor coordination, inventory, housekeeping, security management, etc. The candidate will also be responsible for attendance monitoring and client interactions, requiring a high degree of professionalism and reliability.

ROLES AND RESPONSIBILITIES

• Manage day-to-day office activities, correspondence, scheduling, and filing.
• Maintain and monitor office inventory including stationery, IT equipment, pantry supplies, and other assets.
• Conduct regular stock checks and ensure timely procurement.
• Supervise housekeeping staff to maintain cleanliness and hygiene standards.
• Oversee security personnel, ensure proper functioning of surveillance systems, and enforce office safety protocols.
• Monitor staff attendance and maintain accurate records.
• Coordinate with HR for leave updates, new joiner onboarding, and administrative support.
• Liaise with vendors, contractors, and service providers for office-related services and maintenance.
• Ensure smooth functioning of facilities including utilities, internet, and equipment.
• Manage client visits, hospitality, and office tours with professionalism.
• Handle travel arrangements, courier services, and event coordination.
• Assist in basic accounting tasks such as invoice processing, petty cash management, and expense reporting.
• Maintain proper documentation and ensure compliance with company policies.

SKILLS & QUALIFICATIONS

• Bachelor’s degree in Administration, Business Management, or related field.
• 1-4 years of proven experience in office administration or facility management.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage vendors, staff, and ensure timely execution of tasks.
• Must possess a two-wheeler with valid license (for local travel and client/vendor visits).