Executive Assistant

Description

POLITICO is looking for a motivated, onsite Executive Assistant to support our Global Chief Human Resources Officer (CHRO) and North America HR Team. This role is essential to the success of the HR team and requires a dedicated professional who is passionate about executive support and committed to maintaining a seamless workflow for the CHRO. The ideal candidate is proactive, highly organized and can thrive in a fast-paced, high-impact environment.

This is a unique opportunity for candidates who finds energy and fulfillment in an in-person office setting. We believe collaboration, efficiency, and relationship-building happen best when we are together, and this role is designed for someone who values direct engagement, responsiveness, and hands-on support.

Who You Are:

• You thrive in a fast-paced environment and bring structure to ambiguity. You anticipate needs, streamline processes, and keep things running smoothly behind the scenes.
• You are tech-savvy, resourceful and able to juggle multiple priorities.
• You take ownership, follow through, and deliver results - you're impact oriented.

What You’ll Do:

• Calendar & Inbox Management: Strategically manage complex calendaring across multiple time zones, prioritizing the CHRO’s intricate schedule, ensuring meetings are seamlessly coordinated, well-prepared and conflicts are proactively addressed. Oversee and filter inbox communications by organizing emails, drafting responses, flagging urgent matters for the CHRO and ensuring timely follow-ups.
• Meeting Preparation & Coordination: Anticipate needs and provide thorough preparation for bi-weekly team leadership meetings, monthly global all-staff meetings and high-level discussions.
• Travel & Expense Management: Coordinate multipart international travel arrangements including flight bookings, accommodations, transportation and itineraries, adhering to the CHRO’s preferences to ensure seamless logistics. Handle expense reporting and reconciliation, guaranteeing timely and accurate expense submissions.
• Global HR Team & Administrative Support: Provide critical administrative and operational support to the HR leadership team by assisting with document creation, presentation editing and data organization. Manage HR team operations, project coordination, and occasional event planning, ensuring that deadlines and follow-ups for the CHRO and leadership team are met.
• Operational Support: Assist in tracking priorities across the Global HR team, helping to maintain visibility into timelines, deliverables, and cross functional dependencies.
• Consistent Confidential and Timely Communications: Work closely with the CHRO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Serve as the primary contact of internal and external constituencies on all matters pertaining to the CHRO, including those of a highly confidential or critical nature, acting as a trusted liaison, managing sensitive information with professionalism and discretion. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CHRO's style and organization policy.

What You’ll Need:

• 3+ years of experience as an Executive Assistant or similar administrative role supporting c-suite.
• A strong motivation to work in-office 5 days a week, embracing real-time collaboration and problem-solving.
• Exceptional attention to detail and ability to multitask in a fast-paced environment.
• Proactive calendar, inbox, and time management skills, with a keen sense of prioritization.
• Strong written and verbal communication skills, with the ability to draft correspondence and presentations.
• Experience handling confidential information with discretion and sound judgment.
• A flexible and positive attitude with a passion for executive support and the ability to anticipate needs before they arise.
• Proficiency in Microsoft Office Suite.

At POLITICO, we value integrity, collaboration, and innovation. This role offers the opportunity to work alongside top executives and contribute to a dynamic HR team. If you are an organized, motivated, and detail-driven professional who thrives in an in-office setting, we encourage you to apply.

We value our people. Click here for more on what we offer and what it’s like to work for POLITICO.

Let’s keep in touch. You can view our list of open positions here and email us careers@politico.com. We hope to see your application soon!