Executive Assistant - Newsroom

9 Minutes ago • 2 Years +

Editorial

Job Description

POLITICO is seeking an organized and people-savvy Executive Assistant to support its newsroom in Brussels. This role involves providing high-level support to the Executive Editor and ensuring smooth newsroom operations. Key responsibilities include managing calendars, planning travel, coordinating accreditations, and overseeing daily tasks with agility and tact. The ideal candidate will be detail-oriented, proactive, and possess strong organizational and problem-solving skills, with a keen interest in news.

Good To Have:

Other European languages are a plus

Must Have:

Master Calendar Management: Take charge of scheduling and prioritizing key internal and external meetings across multiple time zones to keep everything running smoothly.
Own Travel Planning: Anticipate and book travel for the Executive Editor and our journalists in Brussels and Paris, collaborating to ensure seamless logistics for conferences, summits and other vital events worldwide.
Lead Accreditation Coordination: Manage yearly and event-specific accreditation processes for summits, conferences and new hires across jurisdictions, ensuring everyone is always ready to represent us confidently.
Be the Hub of Organization: Keep a finger on the pulse of all pending action items and manage requests with agility and tact, ensuring nothing slips through the cracks and daily operations run smoothly in our fast-paced newsroom.
2 years or more in an Executive Assistant or project management role
Hold the right to work in the EU

Perks:

Country-specific, competitive compensation and benefits packages—including pension, healthcare, training opportunities and more.
Flexible work options including working from abroad.
POLITICO partially covers public transportation costs.

Add these skills to join the top 1% applicants for this job

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This role provides a high level of support to the Executive Editor while ensuring smooth running of the wider newsroom operations.

If you enjoy the challenge of managing a busy calendar, you thrive on prioritizing and problem solving and you always keep an eye on the news, we’re looking for you.

What You’ll Do

Master Calendar Management: Take charge of scheduling and prioritizing key internal and external meetings across multiple time zones to keep everything running smoothly.
Own Travel Planning: Anticipate and book travel for the Executive Editor and our journalists in Brussels and Paris, collaborating to ensure seamless logistics for conferences, summits and other vital events worldwide.
Lead Accreditation Coordination: Manage yearly and event-specific accreditation processes for summits, conferences and new hires across jurisdictions, ensuring everyone is always ready to represent us confidently.
Be the Hub of Organization: Keep a finger on the pulse of all pending action items and manage requests with agility and tact, ensuring nothing slips through the cracks and daily operations run smoothly in our fast-paced newsroom.

What You’ll Need

2 years or more in an Executive Assistant or project management role
Strong organizational skills, working accurately and with attention to detail
Ability to juggle multiple moving parts with varying degrees of priority
Languages: minimum of English and French fluency, written and spoken; other European languages are a plus
Emotional intelligence, flexibility and patience and a solutions-oriented mindset
Hold the right to work in the EU

We value our people

Our benefits package is built for you, and includes:

Our teams benefit from country-specific, competitive compensation and benefits packages—including pension, healthcare, training opportunities and more.
With a multinational team, strong ties to EU institutions, and flexible work options including working from abroad, we offer our employees an environment that supports both professional and personal development.
Transportation: Say goodbye to traffic jams and hello to smooth commutes. POLITICO partially covers public transportation costs.

About Us.

POLITICO illuminates the forces shaping global power. Since 2007, we have delivered intelligence that anticipates tomorrow's headlines, not reports on yesterday's news. As politics has increasingly become the defining force of our era, our work has never been more vital.

Cabinet secretaries and Ministers start their mornings with our analysis. CEOs shape strategy around our reporting. Advocacy leaders rely on our insights to move policy. We deliver the straightforward facts and clear-eyed analysis they need to navigate the most complex political landscape of our lifetimes.

Our 1,100+ publishing professionals across the world's key democratic capitals—Washington, Brussels, London, Paris, Berlin, Sacramento, and New York—form the world's premier politics and policy newsroom. We tell the story of how power really works by explaining who wields it and how they plan to exercise it, connecting dots others miss and delivering scoops from sources others don't even know exist.

Innovation has always been a core tenet of our story. At launch, we bet that depth would trump scale, that talent would trump traffic, and that politics would become central to modern life. In 2011, we made another bet and launched POLITICO Pro to help decision-makers understand the business of government, transforming both how they shape government action and the business of journalism itself.

These bets have made POLITICO the most successful digital news startup of its generation and the indispensable resource for leaders who shape the future. Today, we are a rarity in media: a growing, profitable, and sustainable news organization.

POLITICO is a subsidiary of Axel Springer SE, a family-owned transatlantic media company headquartered in Berlin and New York. Axel Springer is dedicated to shaping the future of journalism in the free world, believing that a free and informed society is essential to democracy. Learn more about Axel Springer.