Executive Assistant

2 Months ago • All levels

Job Summary

Job Description

The Executive Assistant will support the Customer Office leadership team, handling administrative tasks, managing schedules, coordinating meetings, and ensuring seamless daily operations. This role requires discretion, attention to detail, and strong problem-solving skills. The responsibilities include managing calendars, meetings, travel, and communications; handling confidential information; preparing reports and correspondence; organizing and maintaining documents; supporting special projects and events; and assisting with expense tracking and budget oversight.

Must have:

Strong proficiency in Microsoft Office Suite and scheduling tools
Exceptional organizational and multitasking abilities
Excellent written and verbal communication skills
High level of professionalism and confidentiality
Ability to work independently and adapt to changing priorities
Strong problem-solving and decision-making skills

7 skills required

7 skills required for this role

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Job Details

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.

Why join Coupa?

🔹 Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.

🔹 Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.

🔹 Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other.

Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa.

The Impact of an Executive Assistant at Coupa:

We are seeking a highly organized and proactive Executive Assistant to support the Customer Office leadership team. The ideal candidate will be a strategic partner, handling administrative tasks, managing schedules, coordinating meetings, and ensuring seamless daily operations. This role requires discretion, attention to detail, and strong problem-solving skills.

What You'll Do:

Manage calendars, meetings, travel, and communications for executive leaders.
Handle confidential information with professionalism and discretion.
Prepare reports, correspondence, and support internal/external stakeholder engagement.
Organize and maintain documents, ensuring timely access to key information.
Support special projects, events, and offsite meetings including research and coordination.
Assist with expense tracking, budget oversight, and vendor management.

What You Will Bring to Coupa:

Bachelor's degree preferred
Strong proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools
Exceptional organizational and multitasking abilities
Excellent written and verbal communication skills
High level of professionalism and confidentiality
Ability to work independently and adapt to changing priorities
Strong problem-solving and decision-making skills

** PLEASE APPLY WITH ENGLISH CV/RESUME ONLY **

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Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees.

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