Executive Assistant

The Executive Assistant performs normal office functions such as setting up and maintaining files, arranging meetings and conferences, and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor's assignment. Responsible for coordinating travel and submitting expenses.

Why Rolls-Royce?

Rolls-Royce is one of the most enduring and iconic brands in the world and has been at the forefront of innovation for over a century. We design, build and service systems that provide critical power to customers where safety and reliability are paramount.

We are proud to be a force for progress, powering, protecting and connecting people everywhere.

We want to ensure that the excellence and ingenuity that has shaped our history continues into our future and we need people like you to come and join us on this journey.

Rolls-Royce has been recognized as the top employer in the Engineering & Manufacturing category on the prestigious Forbes Top Employers for Engineers list for 2025. This ranking highlights our commitment to innovation, employee development, and fostering a collaborative environment where engineers can thrive.

At Rolls-Royce, we are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, giving you access to an incredible breadth and depth of opportunities where you can grow your career and make a difference.

Rolls-Royce is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any protected characteristics.

What you will be doing:

With this attractive opportunity you will support multiple A level leaders within the RR Defence business.

Providing daily support for office needs, team coordination, meetings and travel. Performs normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals, arranging meetings and conferences, and receiving, referring, or answering mail.

Key Responsibilities:

• Provide senior level clerical and administrative support for up to 5 senior leaders from the Rolls-Royce Indianapolis Campus
• Use of computers for spreadsheet, word processing, database management, and presentation software.
• Compose routine letters, types correspondence, generates reports and other documents.
• May assist with compiling and developing the annual department budget.
• Create presentations, distribute meeting notes, make copies of correspondence and other printed material.
• Schedule appointments, make travel arrangements, process and track expense reports
• Take dictation and transcribes notes.
• Interact professionally with employees, visitors, customers and vendors.
• Assist with technical related problems with audio-visual equipment in Conference Rooms.
• Promote a compliance culture in area of responsibility and live the letter and the spirit of the Rolls Royce Code of Conduct.
• Perform special projects as required.

Who we’re looking for:

At Rolls-Royce we put safety first, do the right thing, keep it simple and make a difference. These principles form the behaviours that guide us and are an essential component of our assessment process. They are the fundamental qualities that we seek for all roles.

Basic Requirements:

• High school graduate or GED equivalent and 5 years Administrative Assistance experience
• Must be a US Citizen

Preferred Requirements:

• Intermediate knowledge and skills in letter and report formatting
• Intermediate oral and written communication skills
• Intermediate organizational and follow-up skills.
• Intermediate interpersonal skills with the ability to work effectively with others.
• Ability to maintain confidentiality.
• Ability to prioritize work assignments.
• Analytical ability to solve complex problems and apply appropriate solutions. Proficient with PC and MS Office Suite
• Familiarity with organization structure

What we offer:

We offer excellent development opportunities, a competitive salary, and exceptional benefits. These include bonus, employee support assistance and employee discounts.

Your needs are as unique as you are. Hybrid working is a way in which our people can balance their time between the office, home, or another remote location.

It’s a locally managed and flexed informal discretionary arrangement.

As a minimum we’re all expected to attend the workplace for collaboration and other specific reasons, on average three days per week.

Relocation assistance is not available for this position.

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