Job Description
Zipdev is looking for a highly organized and proactive Executive Assistant to support two executives in the building services industry. The role involves managing both business and personal tasks to keep executives focused on strategic priorities and ensure smooth day-to-day operations. The ideal candidate will be bilingual, tech-savvy, and detail-oriented, capable of working in fast-paced environments with excellent communication, discretion, and initiative. Responsibilities include managing emails and communications, coordinating calendars, supporting sales efforts, preparing documents, managing digital files, planning travel, providing personal assistance, and utilizing CRM and systems for effective task management.
Must Have:
- Manage emails and prioritize correspondence.
- Coordinate meetings and schedules.
- Update CRM and support sales efforts.
- Prepare documents and manage files.
- Organize business and personal travel.
Zipdev is seeking a highly organized and proactive Executive Assistant to support two executives leading a growing business in the building services industry. This role requires someone who can manage both business-related and personal tasks, helping the executives stay focused on strategic priorities while ensuring day-to-day operations run smoothly. The ideal candidate is bilingual, tech-savvy, detail-oriented, and has experience working in fast-paced environments where communication, discretion, and initiative are key.
Key Responsibilities:
- Email & Communication Management: Prioritize, organize, and draft professional email correspondence across multiple inboxes.
- Calendar Management: Coordinate meetings, appointments, and events across various schedules, including both business and personal commitments.
- Sales Support: Assist with business development efforts by updating the CRM (HubSpot), researching prospects, and supporting follow-ups.
- Administrative Assistance: Prepare documents, manage digital files, and provide general administrative support.
- Travel Planning: Organize business and personal travel, including booking flights, accommodations, and creating detailed itineraries.
- Personal Assistance: Support with tasks such as appointment scheduling, online orders, event planning, and general life admin.
- CRM & Systems Support: Utilize HubSpot CRM, Slack, and Google Workspace to support communication, task tracking, and workflow.
- Task Management & Reminders: Keep track of important deadlines, recurring tasks, and daily priorities.
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