Front Desk & Administrative Assistant

About SchoolAI

We make school awesome everyday for students and the people supporting them by finding out what they need and making it happen.

Values

We want everyone at SchoolAI to make a competitive wage, have fun, and do good. As we build out the team, we optimize for, and invest in, great people who:

• 🪄 Make Magic: You're making magic when you dream big, sweat the details, make the complex look elegant, and the final result is one that puts a smile on everyone's face. People are drawn to working with you and your work.
• ☀️ Rise to the Moment: You're rising to the moment when you show up, answer the call, make the extra effort, and appreciate the fact that we are working with the coolest technology, in the biggest space it’ll impact, and we’re in pole position.
• 🔗 Connect the Dots: You've done the work to prioritize, understand, and tie your work to your team, to students, and to the people who support them. You're driving tangible outcomes and can connect your work to meaningful, tangible business results and goals. You're connecting the dots when you've thought deeply and have a throughline narrative for your work.
• 🚀 Make High Leverage Bets: Always consider the board in front of you – using data, instinct, honed expertise, and user problems to pick the best move and maximize the impact of every resource. When the moment is right – go all in.
• ➡️ Simplify and Go: Cut through the noise. Focus on what’s essential and act with urgency. Speed is your ally, simplicity your tool. Embrace clarity and let it guide you to swift victories.

We use our core values to make decisions, evaluate work, and win. We expect that every team member demonstrate these values. In turn, we'll invest in you and your impact at SchoolAI.

About the role

We’re looking for a Front Desk / Administrative Assistant who brings a friendly, organized presence and keeps our office running without a hitch. You’ll be the first face people see when they walk through the door and the steady hand behind the details that keep the team moving forward. From greeting visitors with a smile to supporting scheduling, logistics, and day-to-day operations, this role is a mix of hospitality, coordination, and behind-the-scenes admin that makes the magic happen.

This is a full-time, hourly role based onsite in Lehi, UT Monday through Friday, 8:30am–5:00pm.

What you'll do

• Be the friendly face and first point of contact for visitors, candidates, and partners.
• Keep the office humming — from supplies and snacks to conference room calendars.
• Jump in on scheduling support for team meetings, interviews, and events.
• Pitch in with onboarding and People ops — setting up new hires, helping with employee events, and making sure people feel welcome.
• Manage logistics with an eye for detail.
• Coordinate small but mighty moments — team lunches, celebrations, offsites.
• Keep communication flowing by handling calls, emails, and general inquiries.
• Lend a hand on special projects and step in wherever the team needs an extra set of hands.
• Handle incoming mail & packages, light support tickets, and administrative HR tasks to keep things moving smoothly.

Qualifications

• 1–3 years of experience in a front desk, admin, or office coordination role (bonus points if it’s at a start-up).
• Strong organizational chops — you love systems, checklists, and staying one step ahead.
• Clear, friendly communication skills (both written and verbal).
• A natural host — people feel welcome, comfortable, and taken care of when you’re around.
• Comfortable juggling multiple things at once without dropping the ball.
• Pro with Google Workspace (Docs, Sheets, Calendar, Gmail).
• Trustworthy with sensitive information and able to handle it with care.
• A proactive problem-solver who doesn’t wait to be asked — you see what needs to get done and make it happen.