Maintenance Scheduling Supervisor

Company Description

Pay Range: $160.410 - $196,428 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

We are seeking a Maintenance Scheduling Supervisor to lead the scheduling function for highly complex maintenance and project work across LLNL facilities. You will supervise a technical team, own the integrated look-ahead schedule, and ensure your team provides high quality customer service while navigating requirements for high-hazard environments. This position is in the Work Planning and Control (WP&C) Functional area within the Environment Safety & Health (ES&H) Directorate.

*This position requires full-time on-site presence due to the nature of the work.*

You will

• Provide direct administrative supervision to a technical team, including interviewing, selection, training, performance management, and rating; ensure ES&H/WP&C compliance for personnel, equipment, and facilities.
• Own the Laboratory’s T-week (look-ahead) maintenance schedule—level resources across crafts, resolve conflicts with stakeholders, and align with safety, reliability, customer, and financial goals.
• Lead portfolio-level backlog management, balancing preventive, corrective, and elective work to drive continuous improvements in material condition.
• Standardize scheduling practices (e.g., logic/constraints) and performance metrics (delay codes, resource histograms, KPIs); prepare and deliver status reporting to management.
• Chair cross-functional planning/scheduling meetings; negotiate priorities and mediate timeline discrepancies among ES&H, facility operations, program customers, and contractors.
• Provide oversight of the Maintenance Work Schedulers, including documented observations, coaching, and mentoring.
• Drive continuous improvement—lead feedback sessions, post-job briefs, and management reviews to enhance safety and efficiency.
• Perform other duties as assigned.

Qualifications

• Ability to secure and maintain a U.S. DOE Q-level security clearance, which requires U.S. citizenship.
• Bachelor’s degree in engineering, engineering technology, project management, or equivalent combination of education and related technical experience.
• Extensive experience as a scheduler/workweek manager/work planner/project manager overseeing highly complex maintenance programs and leading teams that support intricate maintenance programs.
• Advanced proficiency in Primavera P6 (and related tools such as MS Project/Excel/PowerPoint), including schedule setup, baselining, monitoring, and reporting.
• Advanced knowledge of WP&C and ES&H practices and the ability to flow facility safety-basis requirements (DSA, FSP, Siting Plan) into work control documents.
• Independent judgment to define approaches, establish/modify procedures, set priorities, and create original solutions in high-consequence settings.
• Strong analytical and technical writing skills (procedures, work instructions, LOTO/interlock procedures) and experience drafting work packages/JHAs.
• Proven track record leading change and driving process standardization and improvement across planning/scheduling functions.
• Experience collaborating in higher-hazard environments (e.g., nuclear/radiological/explosives) with rigorous safety and compliance requirements.

Qualifications We Desire

• Familiarity with reliability-centered maintenance (RCM), predictive maintenance technologies, and asset management best practices.
• Strong facilitation skills for leading cross-disciplinary meetings and resolving competing priorities among diverse stakeholder groups.
• Experience with change management methodologies and leading teams through process, technology, or organizational transitions.

Additional Information

#LI-Onsite

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/diversity/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

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