Office Coordinator (Studio)
6 Months ago • All levels
Job Description
The Office Coordinator in Sofia will manage daily office operations, including reception duties (greeting visitors, directing them to appropriate staff), handling correspondence, managing the biometric system, taxi service, and visitor registration. Responsibilities also include coordinating administrative records (staff parking, etc.), ensuring compliance with company policies, assisting with meeting planning, maintaining office supplies, covering for absent colleagues, handling customer complaints, managing suppliers, assisting with purchases, and performing other assigned duties. The role requires strong organizational skills, attention to detail, and excellent communication in English and Bulgarian.
Must Have:
- Manage daily office operations
- Handle correspondence and deliveries
- Manage biometric system and visitor registration
- Coordinate administrative records
- Ensure policy compliance
- Assist with meeting planning
- Fluent in English and Bulgarian
Perks:
- Multisport card
- Additional medical insurance
- Modern office in city center
Company Description
Evolution is a multinational business at the forefront of the online gaming industry. We have an extensive track record of number 1s and are always looking for great people to help us create the next big product hit.Our innovative and high-quality offer includes brands like Red Tiger, Evolution Live, NetEnt, and Ezugi.
Our original and high-quality product portfolio includes many innovative and award-winning player favorites. We thrive on pushing limits, being at the forefront of game design, ensuring a low game latency and producing games that are safe and secure to deliver on our Engineering mission: A flawless player experience.
Job Description
We are looking for a Office Coordinator to join our team in Sofia.
In this role you will:
- Manage daily work at Evolution reception
- Greet, assist, and/or direct the public to the appropriate host employee
- Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries, receive/register and send mail and cargos from/to company parties or partners
- Manage Biometric (finger-print) system, taxi service, visitors’ sign-up system, and register visitors in line with the policy
- Cooperate with Security
- Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
- Ensure compliance with all company policies, procedures, and guidelines
- Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms
- Replace colleagues during their vacations, sick leaves, and other absences
- Deal with customer complaints or issues
- Suppliers management and supervision
- Assist with daily purchases
- Other direct managers assigned duties
Qualifications
- Secondary education
- Fluent knowledge of English and Bulgarian
- High sense of responsibility, punctuality, accuracy, flexibility and attention to details
- Ability to accurately fulfil the Office Management orders and work tasks
- Tact and discretion for dealing with confidential information
- Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment
- Ability to work independently and in a team
- Good communication skills
Additional Information
What to we offer:
- Challenging work within a dynamic international team
- Excellent environment for personal and professional development
- Friendly and reliable colleagues
- Environment tailored to allow you to realize your full potential
- Many opportunities to grow and prove yourself
- Social Benefits - Multisport card, additional medical insurance
- Modern office in the city center with an amazing view
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