Senior Executive Assistant

Introduction to the team 

We work for the best travel company in the world! Expedia Group is seeking an experienced, multi-faceted Senior Executive Assistant to support to multiple executives within our Product & Technology division. Our business is global, and our industry is rapidly changing, requiring our teams to be innovative and adapt quickly to a wide variety of business challenges. 
 

You should be self-driven, work quickly, accurately, and have a passion for travel. You'll manage detailed calendars for both your executive and team, set travel itineraries (including international), meeting coordination, expensing and special events. Such support will require a high-level of discretion and will impact significant matters. In addition to this work, we are looking for someone who will be a strong partner to our executives and their teams. 
 

The position requires a proactive approach along with strong organization and impeccable attention to details as well as the ability to see all the pieces of the puzzle to avoid possible complications. Aptitude to prioritize work-flow with limited supervision are essential. Flexibility, excellent problem-solving skills, and the ability to work well with all levels of internal management and staff are also required. Professionalism is critical across all levels of communication. There will be a wide range of other administrative tasks and ad hoc projects significant to the business such as special projects for the executives, coordination of special events, and facilitate catering orders when necessary. 

In this role, you will: 

• Manage complex, detailed calendars and scheduling logistics for the executive as well as team events, large meetings, and off-sites 

• Arrange and schedule domestic travel itineraries and related details 

• Support group events both on-and offsite 

• Handle planning, catering, logistics and coordination of group or team meetings 

• Set-up logistics, video/voice meetings for All Hands, Town Hall and similar meetings 

• Work in tandem with other global executive assistants on all related matters 

• Support the leadership teams large workshop requests 

• Other special projects, assigned 

Experience and qualifications:  

• 8+ years executive support experience, including supporting senior executives 

• Experience plus advanced skills in MS Office (Word, Excel, PowerPoint, Outlook,), strong editing/proofreading skills 

• Exceptional verbal, written and organizational skills are required 

• A can-do attitude and the ability to prioritize a demanding workload while maintaining a sense of humor will also be important qualities to ensure success in this position 

• Able to work in a high-tech environment, as well as a real passion for online travel is all needed 

• The ability to be flexible and pivot priorities, when needed, is a plus 

• Excellent organizational and communication skills, along with tact, poise and excellent social skills 

• A desire to be dedicated as well as be discreet, multi-task, and work independently is mandatory 

• Experience working with a team of admins including team coordination for events and meetings is a plus 

• A college degree or applicable work experience is preferred 

Please note that this role is only available in San Francisco, CA and in alignment with our flexible work model which requires employees to be in-office at least three days a week. We are unable to offer relocation assistance for this role.