Administrative Assistant

About the Company

At Yellow Panda, we partner with game studios and developers to turn bold ideas into reality. As a full-cycle outsourcing studio, we specialize in LiveOps, Porting, Art Production, Engineering, and complete Game Development across Mobile, Web, XR, PC, Consoles, and emerging platforms.

With over 200 projects delivered and a portfolio of successful titles, we combine technical mastery with creativity to help game studios launch faster, scale intelligently, and keep players engaged longer. Whether expanding teams or accelerating development roadmaps, our agile and passionate specialists seamlessly integrate into the studio's vision.

From quick wins to long-term collaborations, Yellow Panda is a trusted ally in creating engaging gaming experiences for the next generation of players.

Let's imagine the future — and build it together.

About the Role

The Administrative Assistant at Yellow Panda is responsible for supporting various areas of the company, ensuring internal processes flow with organization and efficiency. This person acts as a connection point between teams, assisting with administrative, financial, and operational tasks, as well as supporting internal communication, events, and partner relationships. It is an essential role to keep the company structured and allow our teams to focus on creating innovative experiences.

Responsibilities

• Organization and administrative support: assist with documentation routines, contracts, reports, financial spreadsheets, and commission control.
• Meeting and internal communication support: schedule meetings, prepare presentations, record notes, and monitor OKR and KPI updates.
• Purchasing and supplier management: conduct quotes, track orders, validate invoices, and forward payment receipts.
• Events and travel: research, quote, organize, and support company participation in external and internal events.
• Customer service and talent pool: organize resumes, respond to emails, and maintain updated relationships with candidates and partners.
• Billing and invoicing: issue invoices, monitor client receipts, and support the finance department in the collection process.

Requirements

Mandatory:

• Previous experience in administrative functions, team support, or internal process organization.
• Good written and verbal communication, with attention to detail.
• Organization and ability to manage multiple tasks simultaneously.
• Basic knowledge of productivity tools, such as Google Workspace (Docs, Sheets, Drive) and Gmail.
• Ability to handle financial documents, invoices, and collection processes.
• Advanced English.

Desirable:

• Experience with corporate event or travel organization.
• Familiarity with tracking OKRs, KPIs, and internal reports.
• Basic notions of purchasing and supplier relationship.
• Knowledge of team communication systems (e.g., Discord, Slack).
• Proactivity, ability to work autonomously, and inter-departmental collaboration spirit.

What We Offer

Birthday leave – Your special day is on us.

Annual Bonus – Team and company performance becomes extra reward at year-end.

Flexible Remote Work – Work from where you feel most productive.

Monthly Workshops & Industry Courses – Continuous team learning and access to training to further develop your career.

Events & Conferences – Support to participate in major industry events, such as Gamescom Latam.

Yellow Panda Annual Trip – An all-expenses-paid trip to celebrate the company's anniversary together.

Creative & Collaborative Team – Be part of a growing studio where innovation is always present.

Career Growth – Competitive compensation and room to grow with Yellow Panda.

Building the Future – Be part of those who imagine what's next in games and interactive experiences.

How To Apply

In order to apply, please send an email to contact@yellowpanda.games with your CV and Cover Letter. We will be in contact shortly.