Archiving & Records Management Lead

Hello. We’re Haleon. A new world-leading consumer health company. Shaped by all who join us. Together, we’re improving everyday health for billions of people. By growing and innovating our global portfolio of category-leading brands – including Sensodyne, Panadol, Advil, Voltaren, Theraflu, Otrivin, and Centrum – through a unique combination of deep human understanding and trusted science. What’s more, we’re achieving it in a company that we’re in control of. In an environment that we’re co-creating. And a culture that’s uniquely ours. Care to join us. It isn’t a question.   

We are looking for a highly skilled and experienced Archiving & Records Management Lead to join our team in Poland. In this role, you will be responsible for maintaining archiving systems and acting as a consultant to business users. You will manage archiving migrations from other systems, setting up archiving for functions in the business, and lead a team of archiving specialists, information exchange specialist, and technical leads. Additionally, you will manage and facilitate the efficient and secure exchange of information within Haleon and with external legacy partners.

The ideal candidate will have extensive knowledge and experience in archiving processes and technologies.

Key Responsibilities:

• Lead and manage archiving migrations from various systems to ensure seamless transitions and data integrity.

• Develop and implement new archiving functions and processes in collaboration with business units.

• Supervise and mentor a team of archiving specialists and technical leads, providing guidance and support to achieve team goals.

• Oversee the monitoring and evaluation of information exchange processes including management of escalations with legacy partners

• Ensure that the long term access agreements are interpreted and implemented against Haleon processes

• Ensure compliance with regulatory requirements and company policies related to data archiving and retention.

• Monitor and evaluate the performance of archiving and information exchange systems and processes, making recommendations for improvements as needed.

• Stay up-to-date with industry trends and best practices in archiving and data management.

• Serve as the key interface to the business groups worldwide, specific to document/records management activities and initiatives to provide information management solutions and influence best practices.

• Act as archive lead to members of the archive operations team to ensure that the strategy, goals and objectives of the group are defined and accomplished within prescribed timeframes and funding parameters.

• Ensure electronic archives are managed and operated in compliance with policies and operating procedures, standards and external regulations, partnering with cross-functional business areas, IT and infrastructure groups.

• Ensure that archives are inspection ready at all times to guarantee that country regulatory agency inspections proceed smoothly, without incident, and within current service level agreements.

• Act as the business system owner (BSO) for ARMS (Archiving & Records Management System) in order to represent the Data Office as the named GxP Archivist during internal audits and external inspections, and ensure resolution of findings.

• Ensure electronic proprietary information records are protected and preserved in accordance with specific government regulatory requirements and company policies, e.g., GxP regulations, Global Records Retention, etc.

• Champion key Data Governance initiatives, communicating business value and expectations to business stakeholders, and enlisting the appropriate levels of management as sponsors of change.

• Inform on data retention policies, routinely review record retention schedules, and perform regulatory horizon scanning.

• Exercise the authority to place holds on records needed for litigation

• Recruit high-calibre staff and own line management/oversight responsibilities to manage performance, coach and develop team members, and ensure effective working relationships within the team.

• Partner with business teams to identify problems and opportunities; provide records management expertise within the business to ensure efficient and proper management of proprietary information.

• Develop and maintain effective working relationships across all levels of stakeholder groups.

• Contribute to Acquisitions, and Divestiture activities as they relate to records management requirements.

• Provide content management expertise (indexing, search, retrieval) in Data Governance and best practices of life-cycle management of business records

• Responsible for engaging and identifying 3rd party services in support of archiving activities.

Qualifications:

• Bachelor's degree in Information Technology, Computer Science, Information / Records Management, or a related field.

• Proven experience in archiving and data management, preferably in a managerial role.

• Awareness of new developments in archiving and relevant regulations, including practices pertaining to GxP data.

• Experience in properly maintaining archived records for audits and respond to audit requests within SLA timeframes.

• Strong knowledge of archiving technologies, tools, and best practices.

• Must maintain the archive per regulatory standards and provide operational oversight/service to business users.

• Experience translating business requirements to system and solution requirements

• Strong analytical and problem-solving abilities.

• Excellent leadership and team management skills.

• Excellent communication and interpersonal skills.

• Ability to work effectively in a fast-paced and dynamic environment.

Opportunities for growth   

None of us should ever feel like we are standing still. Instead, we want Haleon to be a place where we feel like we are always progressing.  

Improving everyday health takes dedication. Energy. Effort. So, we look to reward your contribution with a benefits package that includes:  

• A competitive base salary  

• Contract of employment .

• Annual bonuses that reflect Haleon’s performance  

• Life insurance and pension plan  

• Private medical package with additional preventive healthcare services for employees and their eligible  

• Sports cards (Multisport)  

• Health and wellbeing programmes that take care of you physically and mentally.  

• Pension plan membership and savings programmes  

• Possibilities of development within the role and company’s structure  

• Childcare support  

• Recognition programmes that reward incredible contributions  

• Hybrid@Haleon our philosophy to hybrid work 

Why Join Us?    

The future of everyday health is changing. And we’re the people changing it. In front of us is an incredible opportunity to go beyond what any of us have done before. And make everyday health more achievable, more inclusive and more sustainable. For more and more people. So join us, as we build one of the world’s leading consumer healthcare companies. Join us to innovate our category-leading brands. To better understand people’s everyday health needs. To tackle the biggest barriers that stand in their way. To change individual and societal behavior.  Join us to work with colleagues who share your restless energy. To explore your interests. To stretch yourself to do the best work of your career. And join us, as together we build a working experience that encourages us all to lead happier, healthier, more productive lives.  The way we see it, every day is an opportunity for better. And we’re going all in to realize it.   

Care to join us. Find out what life at Haleon is really like www.haleon.com/careers/

Care to join us. Find out what life at Haleon is really like www.haleon.com/careers/

At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone. We're striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives. We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

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Haleon is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

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