Assistant Site Manager

Description

• The Site Manager coordinates and directs operations necessary to carry out contractual responsibilities of the company, including all planning, supervision, budgeting, vendor and supplier contact, customer relations, and other high-level managerial responsibilities.

Responsibilities

• Plans and develops work schedules to ensure adequate service.
• Prepares schedules for service personnel assign personnel to routes.
• Inspects and evaluates the physical condition of the establishment for program compliance, i.e., safety, quality, and service.
• Audits and maintains inventories, supplies, and equipment.
• Investigates new and promotes improved equipment and methods.
• Reviews customer requests for service to ascertain the cause for the service request, type of malfunction, and address with the manager.
• Implements organization policies and goals.
• Analyzes & facilitates budget requests to identify areas in which reductions can be made.
• Assist in promoting services performed to develop new markets, increase market share, and obtain a competitive position in the industry.
• Inspects plant and evaluates the use of space and facilities.
• Assists with plans, budgets, and schedules modifications, including cost estimates, bid sheets, and contracts.
• Ensures that the site meets budget goals on a sustaining basis.
• Assist in developing long-range plans, conceptual designs, and capital outlay requirements for program/process improvements.
• Coordinates program specifications, requirements for proposals and contracts, and associated documents.
• Compiles data for preparing estimates.
• Maintain and report on the financial part of business, such as labor hours, overhead, supplies, expenses, billing, forecasting, and any changes to these areas.
• Maintain a safe work environment for self and employees.
• Ensure compliance with local, state, and federal regulations, such as FLSA, OSHA, ADA, etc.
• Directs supervisory management engaged in support of facilities programs.
• Acts as liaison between the company, customers, clients, employees, and subcontractors.
• Maintains contract and contractor status databases.
• Reviews all correspondence concerning contractors and responds as appropriate.
• Establishes and maintains contact with contractors to ensure the smooth working of the contract process.
• Conduct and attend meetings to communicate top-down and bottom-up consistently with customers, clients, and employees.
• Assist with human resource concerns and issues.

Qualifications

• Operations experience
• Significant facilities management experience
• Bilingual (English / Spanish) is required
• Able to provide exceptional customer service and manage multiple projects while adhering to strict deadlines
• Excellent written and verbal communication skills
• Strong problem-solving skills
• Adept at using Microsoft Office Suite, including Word and Excel