Events Coordinator

ABOUT US

At Xsolla, we believe that great games begin as ideas, driven by the curiosity, dedication, and grit of creators around the world. Our mission is to empower these visionaries by providing the support and resources they need to bring their games to life. We are committed to leveling the playing field, ensuring that every creator has the opportunity to share their passion with the world.

Headquartered in Los Angeles, with offices in Berlin, Seoul, and beyond, we partner with industry leaders like Valve, Twitch, and Ubisoft to clear the paths for innovation in gaming. Our global reach spans over 200 geographies, offering more than 700 payment methods in 130+ currencies.

Longevity Opportunity Vision Enjoy the game!

We are seeking an enthusiastic and detail-oriented Events Coordinator to join our corporate services team! In this role, you will be responsible for planning, organizing, and executing a variety of events, from corporate gatherings to social celebrations. The ideal candidate will have a passion for event management, excellent communication skills, and the ability to multitask in a fast-paced environment.

Responsibilities

• Assist in planning, logistics, and execution of in-person, virtual, and hybrid events.

Event Planning & Execution

• Develop event timelines, checklists, and production schedules.
• Coordinate catering services, including menu planning, dietary accommodations, and delivery logistics.
• Work with venue and third-party security teams to ensure safety protocols are in place and followed.

Cross-Functional Collaboration

• Partner with internal teams (e.g., Marketing, Sales, Product) to align event goals with business objectives.
• Coordinate with external stakeholders including speakers, sponsors, and partners.

Budget & Reporting

• Support budget tracking, invoice processing, and cost reconciliation.
• Collect post-event feedback and analyze ROI metrics to improve future events.

On-Site Management

• Serve as the on-site event host, welcoming guests, introducing speakers, and making clear announcements for session start and end times, breaks, and transitions.
• Serve as a point-of-contact during event setup, execution, and teardown.
• Troubleshoot problems on the fly to ensure a seamless experience for all participants.

Qualifications & Skills

• 3+ years of experience coordinating corporate or consumer events.
• Proven ability to manage multiple events and meet tight deadlines.
• Strong organizational skills and keen attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with event management platforms (e.g., Cvent, Splash, Hopin) and productivity tools (e.g., Google Workspace, Microsoft Office).
• Flexibility to work evenings or weekends when events require.

Benefits:

We are passionate about fostering a supportive environment for our team, so we prioritize the physical, mental, and emotional well-being of our employees and their families through a comprehensive Benefits Program. This includes 100% company-paid medical, dental, and vision plans, unlimited Flexible Time Off, and a personalized career roadmap for each employee. By investing in professional development through training and educational opportunities, we ensure that our team thrives both personally and professionally. Together, we’re not just building a business; we’re cultivating a community that values creativity, collaboration, and the transformative power of play.

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