Executive Assistant

1 Month ago • All levels

Job Summary

Job Description

The Executive Assistant will support the Media CEO in Sydney on a temporary basis, with potential for a permanent position. The role involves managing schedules, communications, and stakeholder relationships, while also representing the CEO in high-level settings, including presentations and client meetings. Key responsibilities include managing calendars, liaising with internal teams, preparing presentations, and handling confidential information. The successful candidate will be highly organized, proactive, and calm under pressure, possessing strong communication and relationship-building skills.
Must have:
  • Experience supporting a CEO or C-suite executive
  • Confident communicator with strong presentation skills
  • Skilled at building relationships and navigating corporate networks
  • Highly organized, proactive, and calm under pressure
  • Tech-savvy with excellent MS Office skills

Job Details

Job Description: We’re on the lookout for a top-tier Executive Assistant to support our Media CEO, based in Sydney. This is a temporary opportunity for an experienced EA who thrives in high-pressure environments and has a proven track record supporting C-suite executives in large, complex organisations.

About the Role:

You’ll act as a trusted partner—managing schedules, communications, and stakeholder relationships with precision and professionalism. This role also involves representing the Media CEO in high-level settings, including presentations and meetings with top-tier clients and collaborating with a strong network of EAs across the business and externally.

Key Responsibilities:

  • Manage complex calendars, travel, and meeting logistics
  • Liaise with internal teams, board members, and external stakeholders
  • Prepare and deliver high-quality presentations and briefing materials
  • Represent the CEO in meetings and events with senior clients and partners
  • Build strong relationships with other EAs to ensure seamless coordination across the organisation
  • Handle confidential information with discretion and professionalism
Day to day:
  • Provides and often leads a full range of highly confidential /administrative support, exercising sensitivity, tact and diplomacy
  • Acts as first point of contact for all queries - screen, redirect and action all incoming matters, following up where required
  • Prepares complex correspondence, reports, presentations, agendas, minutes, etc. using business software applications
  • Receives and directs incoming calls, visitors, mail and e-mail, prioritising communications as appropriate
  • Responsible for maintaining files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses
  • Participates in the development and implementation of administrative standards, policies and practices
About You:
  • Extensive experience supporting a CEO or C-suite executive in a large, complex organisation
  • Confident communicator with strong presentation skills
  • Skilled at building relationships and navigating corporate networks
  • Highly organised, proactive, and calm under pressure
  • Tech-savvy with excellent MS Office and digital collaboration tools
  • Available immediately and ready to make an impact

This opportunity is available immediately on a Temp basis, with a view to converting to permanent in 3-6 months. We are seeking someone with proven success navigating high pressure, time sensitive environments with high profile stakeholders.

#LI-AS2 #dentsu Location: Sydney Brand: Dentsu Time Type: Full time Contract Type: Consultant

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About The Company

We are dentsu. We team together to help brands predict and plan for disruptive future opportunities and create new paths to growth in the sustainable economy. We know people better than anyone else and we use those insights to connect brand, content, commerce and experience, underpinned by modern creativity. We are the network designed for what’s next.

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