Executive Assistant

Veeam®, the #1 global market leader in data protection and ransomware recovery, is on a mission to empower every organization to not just bounce back from a data outage or loss but bounce forward.

With Veeam, organizations achieve radical resilience through data security, data recovery, and data freedom for their hybrid cloud. 

The Veeam Data Platform delivers a single solution for cloud, virtual, physical, SaaS, and Kubernetes environments that gives IT and security leaders peace of mind that their apps 
and data are protected and always available.

Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 450,000 customers worldwide, including 74% of the Global 2000, who trust Veeam to keep their businesses running.

The ANZ Executive Assistant is responsible in supporting the ANZ Vice President and ANZ Leadership Team. will be responsible for managing tasks in a fast-paced and dynamic environment. The Executive Assistant is the go-to person working closely with leadership, employees, key stakeholders and vendors. The Executive Assistant ensures seamless operations and workplace management across the ANZ region

• This role will support the ANZ Vice President and collaborate closely with the ANZ Leadership Team.
• Accountable for day-to-day admin operations for the VP. Managing key logistic aspects of the VP’s office, including extensive calendar management, travel and expenses, ownership of administrative duties, ensuring rhythm of regular 1:1 and internal sales meetings, coordinating internal/external, customer and partner meetings.
• Managing fortnightly Leadership Team meetings
• Setting up sales meetings, forecast calls, QBR’s and territory reviews, assisting with EBC requests and managing meeting conflicts.
• Communicating updates on behalf of the VP. Respond to and manage matters requiring attention or refer them to the appropriate resources.
• Event management for ANZ Team across the region – quarterly team get-togethers, end of year team parties across ANZ, team celebrations and team lunches.
• Fortnightly All Hands management and coordination.
• Coordination of quarterly ANZ survey and management of Veeam Values awards.
• Planning of ANZ End of Year Customer Appreciation events in ANZ states.
• Prepare and edit documents and presentations, minutes and following up action items.
• Plan and execute Leadership Team and sales team offsites and events.
• Hosting international executives – coordinating schedules, coordinating executive briefing documents, customer and partner meetings, events, internal events.
• Management of ANZ Purchase Orders and invoices via Coupa.
• ANZ Admin and office budget management.
• Assisting with purchasing in ANZ and reconciling invoices – e.g. Meeting catering, team gifts, ad hoc purchases.
• Assisting internal recruitment with confirming timing for interviews for VP. Assisting with new hire onboarding for ANZ VP’s and leadership teams new hires.
• Creating promotional merchandise bags for sales team for customer meetings.

Workplace Management

• Partnering with Global Director of Facilities on local ANZ initiatives and feedback.
• Booking meeting rooms for interstate team – managed via Regus account.
• Ensuring that common areas in office premises are equipped with office supplies.
• Coordinating the maintenance and repair of office equipment or facilities.
• Weekly office grocery order, monthly birthday cake order, team lunch order, stationery order.

Qualifications

• Previous Executive Assistant experience required.
• Workplace management experience required.
• Associate’s degree preferred and/or equivalent years of experience.
• Able to proactively anticipate needs and adjust plans based on contingencies that arise.
• Experience working under pressure to complete tasks while being diplomatic and collaborative.
• Positive attitude, strong integrity and work ethic