Executive Assistant, Exhibition & Location Based Entertainment (18 Month Contract)

Work location: Home Office 1303 Yonge St

City: Toronto

What you will do:

The National Operations team is currently seeking a highly organized and proactive Executive Assistant, Exhibition & Location Based Entertainment (LBE) to provide administrative support to the Executive Vice President, Exhibition & LBE and the Senior Vice President, National Operations.

Note: This is a hybrid position (3 in-office days per week) based at our Toronto office located at 1303 Yonge St. This is an 18-month contract position.

Main Responsibilities:

• Provide executive-level administrative support to the EVP, Exhibition & LBE and SVP, National Operations
• Manage complex calendars, coordinate travel, and process expense reports
• Coordinate onsite/offsite meetings and activities including agendas, materials, AV, logistics, and catering
• Lead the coordination and logistics of an annual, large-scale, three-day conference; managing event planning, venue coordination, budget tracking, invoicing, and stakeholder communications with planning committees and regional teams
• Assist with planning and scheduling for the annual Road Show and ongoing theatre visits throughout the year
• Support effective collaboration across the Exhibition and LBE teams, ensuring operational efficiency
• Prepare expenditure documents, code invoices, and maintain related tracking
• Handle confidential information with discretion and manage sensitive projects within required timelines
• Draft correspondence, reports, and presentations, including preparing polished PowerPoint materials
• Manage mail/couriers and maintain files

The ideal candidate must have:

• Minimum of 5 years of administrative experience, with at least 2 years supporting executive-level leadership
• Intermediate to advanced knowledge of Microsoft Office and basic accounting skills
• Intermediate knowledge of expense reporting and accounting systems
• Be a self-starter with the ability to take initiative and work effectively in a team or independently
• A demonstrated ability to manage effective communication and working relationships with head office, multiple remote offices and theatres throughout Canada
• Be detail oriented, have excellent oral and written communication skills, and demonstrate ability to manage conflicting priorities
• Possess a strong guest service focus and have effective interpersonal and time management skills
• Use discretion and judgment necessary to treat confidential items and assignments appropriately
• Background in theatre management, retail or hospitality environments is an asset
• Ability to speak and write in French is an asset

Inclusion & Diversity

Cineplex, its subsidiaries, and affiliates are equal opportunity employers with a commitment to hiring and retaining a diverse workforce. We encourage and welcome applications from all intersectional walks of life. The collective sum of our individual differences, experiences, knowledge, innovation, self-expression, unique capabilities, and talent represents a significant part of our culture. By valuing a diverse workforce, we enforce hiring practices that are fair and equitable.

Accessibility

We are committed to improving access and opportunities for all individuals, including those with disabilities by identifying and removing barriers that may prevent, inhibit, or restrict their access to employment oporunities. If you require accommodation at any stage of our hiring process (application, interviews, assessments, and placement), please contact us at 416-323-6600 or via email at jobs@cineplex.com.

While we appreciate all interest, only those candidates selected for an interview will be contacted.

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