Executive Assistant - Mandarin Speaker

Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world’s biggest brands. The future of data resilience is here - go fearlessly forward with us.

Are you an experienced Executive Assistant (EA) always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? Veeam Software is seeking an exceptionally bright, multitasking, and self-motivated individual to partner with members of our leadership team along with providing a great in-office experience.

This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with Executives is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. A good sense of humor is also a must. Responsibilities for this position include the ability to build strategic proactive business partnerships, to think and plan ahead, and manage time effectively.

Key Job Responsibilities

• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.
• Manage complex calendars and scheduling with senior leadership, maintaining diplomacy and discretion.
• Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
• Organize, execute, and assist with team activities.
• Ensure well organized and up-to-date travel logistics, expense reports, and other administrative needs.
• Partner with EA team to manage onsite meals, events, and employee activities. Along with keeping the office well stocked with kitchen and office supplies.
• Liaise with property management on facility work orders as needed.
• Prioritize Inclusion, Diversity, and Equity Initiatives for your executives.
• Have fun at work and help others to do the same.

Basic Qualifications

• 5+ Years supporting high level executives
• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)
• This role is currently working onsite (3 days per week) and is expected to work onsite for the majority of working hours with the flexibility to work remotely on a limited basis. Note: some positions may be fully remote and will be noted as such

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Ability to learn new technologies / applications
• Excellent interpersonal and time management skills
• Growth mindset and curiosity to learn and grow
• Mandarin Speaker