Executive Assistant – Office of the Chief Financial Officer

About This Role

Summary

Reporting directly to the Chief Financial Officer, the Executive Assistant plays a pivotal role in delivering high-level administrative support and ensuring the smooth operation of the Office of the CFO. Acting as a key liaison for internal and external stakeholders, this role demands exceptional organizational acumen, sound judgment, and the ability to manage complex priorities in a fast-paced, high-performance environment. The Executive Assistant is instrumental in enabling the CFO to focus on strategic financial leadership by proactively managing communications, schedules, and critical deliverables.

Key Responsibilities

• Oversees and optimizes the CFO’s complex and fast-paced calendar, ensuring strategic alignment of priorities and seamless scheduling of high-level internal and external engagements;
• Partners closely with the CFO’s leadership team to facilitate effective communication, coordination, and execution of financial strategies and cross-functional initiatives;
• Manages a broad range of executive administrative functions, including expense tracking, professional correspondence, and the planning of detailed travel itineraries;
• Serves as a trusted advisor and gatekeeper, managing access to the CFO and handling inquiries and communications with discretion and professionalism;
• Represents the CFO in interactions with Board members, financial institutions, shareholders, auditors, and other key stakeholders, ensuring timely and accurate communication;
• Proactively monitors and follows up on confidential and time-sensitive matters, identifying appropriate actions or delegations as needed including maintaining confidentiality and secure handling of material non-public information;
• Maintains ongoing alignment with the CFO to ensure visibility into critical deadlines, financial reporting cycles, and strategic priorities;
• Produces high-quality executive deliverables, including acknowledgments, briefing notes, and formal correspondence, with a hands-on and detail-oriented approach;
• Coordinates all aspects of domestic and international travel, including booking, logistics, and preparation of supporting documentation;
• Provides administrative support for the CFO’s participation in Audit Committee activities, including meeting preparation, follow-up, and timely distribution of materials;
• Prepares agendas, briefing materials, and documentation for finance leadership meetings, budget planning sessions, and strategic off-sites;
• Collaborates with other Executive Assistants across the organization to share best practices and drive continuous improvement;
• Leads or contributes to special projects and initiatives as assigned by the CFO, demonstrating initiative and ownership.

Qualifications

• At least 10 years of progressive experience providing executive-level support, ideally within Finance or a related corporate environment;
• Familiarity with public company governance frameworks, such as SOX, SEC regulations, and external reporting listing requirements would be an asset;
• Mastery of time management and organizational techniques, with a proven ability to juggle competing priorities and maintain precision under pressure;
• Exceptional relationship-building skills, with the ability to engage confidently with senior executives, Board members, and external stakeholders;
• Demonstrated discretion and sound judgment in handling sensitive information and navigating complex, high-stakes situations;
• Fluency in both French and English, with outstanding communication abilities—written, verbal, and interpersonal;
• Strong analytical thinking and initiative, with a proactive approach to problem-solving and decision-making;
• Highly dependable and team-oriented, with a collaborative mindset and the ability to work autonomously when needed;
• Proven integrity in managing confidential matters and delivering high-quality service in a fast-paced, dynamic setting;
• History of achieving results in high-performance environments, with adaptability to shifting demands and tight timelines;
• Willingness and flexibility to adjust work hours to meet evolving business needs.

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Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, nationality, colour, religion, sex, gender indentity and expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by local laws.

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at CAECarrieres-Careers@cae.com

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