Facility Executive

2 Months ago • 2-5 Years

Facility Management

Job Description

We are seeking an Admin Executive to provide administrative support and work closely with the management and admin team. The role involves managing office inventory, purchasing goods, equipment, and processing invoices. Responsibilities include supervising support staff, ensuring office cleanliness and hygiene, organizing events, and coordinating with external vendors for services like AC maintenance, pest control, and CCTV. The executive will also manage logistics for events and meetings, handle administrative queries and complaints, implement infrastructure improvements, and oversee courier, transport, vendor, and pantry/cafeteria management. Additionally, responsibilities include managing consumables, preparing reports, conducting facility rounds to identify and resolve issues, and managing office space. Proficiency in MS Office, presentations, MIS reports, and dashboards is required.

Must Have:

Provide administrative support
Manage office inventory
Purchase goods and process invoices
Supervise support staff
Organize and manage events
Coordinate with external vendors
Manage logistics for events and meetings
Handle admin queries
Implement infrastructure improvements
Courier and transport management
Pantry/Cafeteria management
Arrange consumables and supplies
Prepare daily/weekly/monthly reports
Office space management
Proficient in MS Office, MIS reports, Dashboards

Add these skills to join the top 1% applicants for this job

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Description

Position at DNEG

Job Title: Admin Executive

Experience Required : 2-5 years

Location: Mumbai – Goregaon East

Responsibilities and Duties:

● Provide administrative support and work closely with the management & admin team.

● Manage office inventory requirements.

● Purchase goods, equipment, and process invoices

● Supervise support staff and ensure that the office is neat, clean & hygienic ● Organizing and managing events.

● Coordinating with external vendors for servicing (AMC - AC, Pest Control, CCTV etc).

● Manage logistics for events and meetings

● Handling admin queries and complaints from office staff

● Implement actions to improve the infrastructure

● Courier management / Transport Management /Vendor Management / Pantry/Cafeteria Management

● Arrangement and inventory of all consumables and supplies

● Preparing the Daily/Weekly and Monthly reports

● Taking facility rounds and find out snags and find solution

● Office space management

● Good knowledge - experience in MS Office Presentation, Preparing MIS Reports, Dashboards.

About Us
We are DNEG, one of the world’s leading visual effects and animation companies for the creation of award-winning feature film, television, and multiplatform content. We employ more than 9,000 people with worldwide offices and studios across North America (Los Angeles, Montréal, Toronto, Vancouver), Europe (London), Asia (Bangalore, Mohali, Chennai, Mumbai) and Australia (Sydney).

At DNEG, we fundamentally believe that embracing our differences is a vital component of our collective success. We are committed to creating an equitable, diverse and inclusive work environment for our global teams, where everyone feels they matter and belong. We welcome and encourage applications from all, regardless of background, experience or disability. Please let us know if you need any adjustments or support during the application process, we will do our best to accommodate your needs. We look forward to meeting you!

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