Finance and People Operations Specialist
4 Months ago • 3-6 Years
Finance
Job Description
The Finance & People Operations Specialist will manage financial operations including data entry, invoice processing, expense tracking, and account reconciliations. They will prepare reports, support audits, and improve internal finance processes. Additionally, they will assist with payroll processing, employee documentation, and visa renewals while acting as a liaison between departments. This role combines financial expertise with people support, ensuring smooth internal operations. Orbitworks is a company that aims to mass-manufacture satellites.
Good To Have:
- Experience with Oracle Netsuite
- Enjoy bringing structure to fast-moving environments
- Comfortable in Excel and coordinating with teams
- Have a bias for action and a “how can I help?” attitude
- Believe good operations are the backbone of great businesses
Must Have:
- Bachelor’s degree in Accounting, Finance, or a related field
- 3–6 years of experience in finance or accounting roles
- Strong grasp of accounting standards, financial reporting, and budgeting
- Familiarity with UAE tax regulations, audit cycles, compliance frameworks and UAE Labor law
- Excellent organizational discipline and attention to detail
- Analytical mindset with the ability to interpret and act on financial data
- Confident working independently and meeting tight deadlines
- Based in the UAE
- Fluency in English is required
About the Role:
We’re looking for a proactive and detail driven Finance & People Operations Specialist to join our fast-paced team. This role blends core financial operations with people support, making it perfect for someone who thrives at the intersection of numbers and people. You’ll play a critical role in keeping our internal systems running smoothly, from payment processes and budgeting to payroll support and employee documentation.
Responsibilities:
- Financial Operations:
- Oversee day-to-day finance activities including data entry, invoice processing, expense tracking, reimbursements, petty cash, and general account reconciliations
- Prepare and submit payment requisition forms, ensuring complete and organized documentation
- Maintain accurate, up-to-date financial records and collaborate with external accountants for timely transaction entries
- Track and manage company budgets, flagging variances and supporting data-informed decisions
- Prepare monthly reports (budget vs. actuals, cash flow statements, variance analyses) for senior leadership
- Support audits, VAT filings, and regulatory compliance in collaboration with auditors and tax consultants
- Continuously improve internal finance processes and controls
- Use platforms such as Xero, Alaan, Expensify, NetSuite and Excel to streamline financial data and reporting
- People Operations Support:
- Work closely with People team to support accurate payroll processing in coordination with payroll providers
- Handle employee reimbursements, bank letters, salary transfer documentation, and insurance-related paperwork
- Maintain confidential employee records, ensuring up-to-date documentation for payroll, visa, and compliance
- Assist with visa renewals, employee letters, and government portal documentation where needed
- Act as a liaison between People, Finance, and PRO agencies to support smooth cross-functional execution
Must Haves:
- Bachelor’s degree in Accounting, Finance, or a related field
- 3–6 years of experience in finance or accounting roles
- Strong grasp of accounting standards, financial reporting, and budgeting
- Familiarity with UAE tax regulations, audit cycles, compliance frameworks and UAE Labor law
- Excellent organizational discipline and attention to detail
- Analytical mindset with the ability to interpret and act on financial dataConfident working independently and meeting tight deadlines
- Based in the UAE
- Fluency in English is required
Nice to Have:
- Have experience with Oracle Netsuite
- Enjoy bringing structure to fast-moving environments
- Feel just as comfortable in Excel as you do coordinating with teams
- Have a bias for action and a “how can I help?” attitude
- Believe good operations are the backbone of great businesses
Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.
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