Office Administrator

General Summary

The Office Administrator is responsible for various administrative functions including duties related to human resources, payroll, accounts receivable, accounts payable, offsite and managed inventory, budgets and the weekly P&L.

Principal Duties and Responsibilities

• Manage the AR/AP/Collections procedure  

• Identify, research, and resolve administrative problems and opportunities

• Cross train and fill in as necessary for other administrative staff

• Process weekly profit & loss statements

• Analyzing and correcting variances

• Analyzing trends on statements

• Assist in analyzing and identifying potential areas where cost savings may be realized  

• Enter data regarding the annual operating budget

• Assist/troubleshoot accounting functions in accordance with established procedures and Company policy

• Review Internal Control Checklist with management

• Provides assistance in answering phones and welcoming guests

• Perform other duties and special projects as needed

Job Specifications

Knowledge

• High school diploma or equivalent

• Two to five years of office administration or related work experience

• Working knowledge of computer use and business-related software

• Working knowledge of standard accounting procedures

Skills and abilities

• Ability to understand and use basic math and numbers

• Ability to use a computer terminal and calculator

• Ability to follow specific instructions and directions

• Verbal, written, organizational skills

• Interpersonal and problem-solving skills

• Proficiency in the use of the English language

• Ability to work shifts and hours mandated by management

• Ability to work under immediate supervision

• Ability to pass a drug test 2

Conduct

• Team player and goal oriented

• Leads by example

• Uses general office etiquette and telephone manners