Office Assistant

General Summary:

The Plant Admin Assistant is responsible for organizing, processing and classifying production and plant data and performs various administrative functions to provide support to a department/plant. Works under supervision; relies on instructions and pre-established guidelines to perform the functions of the job.

Principal Duties and Responsibilities

• Identifies, researches, and resolves administrative problems and opportunities

• Processes and records inventory data in the system

• Classifies production documents

• Processes and records production data in the system

• Classifies shipping documents

• Processes receiving scheduling in the system

• Troubleshoots any problems within area of responsibility

• Assists with Human Resources tasks

• Prepares reports as requested by management

• Performs other duties as required

Job Specifications:

Knowledge Required

• Minimum high school diploma

• Minimum 1 to 3 years experience in administration/accounting; however, 3 to 5 years is preferred

• Working knowledge and proficiency in the use of computer and business related software, including Microsoft applications (Excel, Word and Outlook)

• Working knowledge of various office equipment (computer, scanner, etc) Skills and abilities

• Proficiency in the use of the English language in reading, writing and speaking

• Proficiency in the use of business math

• Ability to successfully communicate with all organizational levels

• Ability to communicate clearly and politely via phone and email with plants, co-workers, vendors, and others

• Ability to develop relationships with vendors and customers

• Ability to prioritize and organize workload with minimum supervision

• Ability to follow directions and instructions

• Ability to work hours mandated by management

• Ability to pass a drug test Conduct

• Highly motivated and enthusiastic

• Good interpersonal skills and good communication skills

• Strong organization skills and detail oriented

• Supportive of a continuous improvement work environment

• Be a team player and support the Department and Company goals

• Willingness to learn new things and teach others

• Willingness to be cross-trained in many areas of the operation

• Conducts in a professional manner

 Working Conditions

Working environment is favorable. Requires sitting at a desk for long periods of time. Talking and typing are essential duties of the job.

Disclaimer Statement

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. “Universal Forest Products and its subsidiaries and affiliates are equal opportunity employers. All qualified candidates will receive consideration without regard to race, color, religion, sex or national origin”