Office & Talent Coordinator

3 Months ago • 5 Years + • Talent Acquisition

Job Summary

Job Description

The Office & Talent Coordinator will be responsible for coordinating interview schedules across different time zones and assisting with post-offer engagement and administrative tasks. Key responsibilities include talent coordination like coordinating interviews, maintaining recruitment inbox, collecting documents, clearing candidate pipelines, and submitting agency invoices. The role also involves global verification for background checks, and office coordination encompassing onboarding logistics, organizing events, managing office supplies, and collaborating with IT.
Must have:
  • 5+ years experience in Office Management/Coordination.
  • Experience managing office and corporate vendors.
  • Strong project coordination and multitasking skills.
  • Familiarity with recruitment processes.
Good to have:
  • Understanding of health, safety, and compliance standards.
Perks:
  • Competitive and attractive compensation.
  • Extensive learning opportunities.
  • 18 annual leave days per year.
  • 12 sick days leave per year.
  • Public holidays as declared by local government.
  • Maternity leave as per law.
  • Health Insurance.

Job Details

 

Please note that we will only be able to accept candidates who have the appropriate rights and documentation for employment in India. 

Who we are. 

Axi is a leading global provider of margin and deliverable Foreign Exchange, Contracts for Difference (CFDs), and Financial Spread betting. Our business has evolved into a world-class, multifaceted brokerage with offices in six regions. With heavy investment in the latest trading technology, Axi seeks to offer the most comprehensive end-to-end trading experience available, servicing traders of all levels from beginners to institutional-level clients. 

Let's talk about the cool stuff you do at Axi!

You will be responsible for coordinating interview schedules for all candidates across different time zones and assisting with post-offer engagement and administrative tasks. The ideal candidate is detail-oriented, has excellent communication skills, and can manage multiple tasks simultaneously in a fast-paced environment.

Your EDGE assignment/You will:

Talent Coordination
•    Coordinate interviews/internal meeting for Head of TA, TA Lead and India hiring (Coordination includes all rounds of interview).
•    Maintenance of recruitment inbox.
•    Collecting documents for offer and process offer on Greenhouse for India roles.
•    Clear up candidate pipeline for roles under Head of TA and TA Lead as and when required.
•    Submit agency invoices (if any) - send for approval, save the invoice and update spreadsheet.
•    Maintain headcount budget spreadsheet (check and update spreadsheet on the roles open in greenhouse to ensure it is aligned).
 
Global Verification
•    Conduct background verifications globally and ensure compliance with internal policies and legal requirements prior to hiring.
 
Office Coordination
•    Oversee onboarding logistics for new hires, including organizing digital equipment, access credentials, and necessary documentation.
•    Arrange welcome lunches, plan monthly team events, and implement activities that foster a cohesive and supportive workplace culture (e.g. Tech Hiring, Engagement, Office events).
•    Manage day-to-day office operations, including maintaining office supplies, coordinating with service providers, and ensuring common areas are kept orderly.
•    Collaborate with IT to track and manage digital equipment inventories, ensuring all staff have the tools they need.
•    Maintain office calendars, communicate schedules effectively, and ensure smooth execution of planned events.

Are you the one?

  • Must have at least 5 years of experience in Office Management and/or Coordination role.
  • Proven experience in managing office and corporate vendors such as office building management, courier services, office equipment providers and facility management.
  • Ability to evaluate vendor performance, negotiate contracts, ensure service level agreements (SLAs) are met, and resolve service issues promptly.
  • Strong project coordination and multitasking skills—able to manage multiple vendors and office priorities simultaneously.
  • Good understanding of health, safety, and compliance standards for offices in India (preferred but not mandatory).
  • Familiarity with recruitment processes, including interview scheduling and onboarding.
  • Exceptional organizational and multitasking capabilities, with close attention to detail.
  • Strong communication and interpersonal skills for interacting with candidates, employees, and various teams.
  • Proficiency with common office software (e.g., MS Office, Teams).
  • A proactive, resourceful approach and the ability to enhance overall office efficiency and employee satisfaction.

Axi's bag of delights

  • Competitive and attractive compensation. 
  • Extensive learning opportunities, such as professional training and certifications and soft skills development.
  • 18 annual leave days per year.
  • 12 sick days leave per year.
  • Public holidays as declared by local government.
  • Maternity leave as per law.
  • Health Insurance. 

Axi's interview journey 

  • Talent Acquisition Interview (45 minutes)
  • Hiring Manager Interview (45 minutes)
  • Interview with HR Manager (1 hour)
  • Final Interview (30 minutes) 

Please note that our organization works with recruitment agencies on a pre-approved basis only. A recruitment agency that wishes to submit candidate profiles or resumes for consideration must obtain prior written consent from our talent acquisition team. We do not accept unsolicited resumes from recruitment agencies, and we will not be responsible for any fees related to unsolicited resumes. Should we receive an unsolicited resume from a recruitment agency that does not have prior written consent, we will not be responsible for the payment any fees related to the recruitment of the candidate represented in the unsolicited resume.

At Axi, we prioritise creating a workplace that upholds fairness and respect for all. We encourage every individual within our community to contribute towards a culture where everyone feels a sense of belonging and is treated with the dignity they deserve. We make all employment-related decisions—whether in hiring, compensation, training, performance reviews, or termination—based on merit and without bias, ensuring equal opportunities for everyone. We consciously work to identify and overcome any unconscious biases, with a commitment to fostering an inclusive environment where every employee and candidate feels genuinely welcomed and valued.

 

 

Similar Jobs

Granicus - Payroll Administrator (Global)

Granicus

Costa Rica (Remote)
2 Months ago
Marsh McLennan - Manager - Transactional Services

Marsh McLennan

Mumbai, Maharashtra, India (Hybrid)
3 Weeks ago
Lionbridge Games - Community Coordinator

Lionbridge Games

Quebec, Canada (Hybrid)
5 Months ago
Fox Factory - Manager, Chassis Inventory

Fox Factory

Trussville, Alabama, United States (On-Site)
2 Months ago
deel. - Payroll Expert

deel.

Luxembourg (Remote)
3 Weeks ago
Dream Games - Recruitment Specialist

Dream Games

İstanbul, Türkiye (On-Site)
1 Year ago
Golden Opportunities - IT Recruitment Experts

Golden Opportunities

Pune, Maharashtra, India (On-Site)
10 Months ago
Recruitrix - Recruitment Consultant

Recruitrix

Mahadevpur, Telangana, India (On-Site)
3 Years ago
Paper games - Client Development (2026 Campus Recruitment)

Paper games

Shanghai, China (On-Site)
3 Weeks ago
Betson Group - Recruitment Partner

Betson Group

Malta (Hybrid)
1 Month ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

GHX - Senior Cybersecurity Risk Governance Analyst

GHX

Hyderabad, Telangana, India (On-Site)
3 Months ago
Tesla - Responsible Electrical Specialist (VEFK) General Assembly

Tesla

Brandenburg, Germany (On-Site)
6 Months ago
Final Strike Games - Senior HR Generalist

Final Strike Games

Bellevue, Washington, United States (On-Site)
7 Months ago
Nexon - QA Tester

Nexon

El Segundo, California, United States (Hybrid)
1 Month ago
PwC - Tax Associate - Accounting - Roma - Categoria Protetta [TAX]

PwC

Rome, Lazio, Italy (On-Site)
10 Months ago
Universal Music Group - Senior Manager, Label Accounting

Universal Music Group

Santa Monica, California, United States (On-Site)
2 Weeks ago
Springer Group - Assistant Publisher

Springer Group

New York, United States (Hybrid)
1 Year ago
Pivotroots - Senior Insight Specialist (Client Enablement Specialist)

Pivotroots

London, England, United Kingdom (Remote)
3 Months ago
Granicus - Enterprise Local Government Sales Director - Central

Granicus

United States (Remote)
1 Month ago
The E.W. Scripps Company - Sr. Director of Sales

The E.W. Scripps Company

Billings, Montana, United States (On-Site)
3 Months ago

Get notifed when new similar jobs are uploaded

Jobs in Bengaluru, Karnataka, India

Aurodo - Unity 3D (Game Developer)

Aurodo

New Delhi, Delhi, India (On-Site)
3 Months ago
Ubisoft - Retainer - Scriptwriter (6 months Contract)

Ubisoft

Pune, Maharashtra, India (On-Site)
4 Months ago
Paytm - Software Engineer (C++, Embedded C)

Paytm

Noida, Uttar Pradesh, India (On-Site)
2 Months ago
Zamp - Founder's Office - Strategy & Planning

Zamp

Bengaluru, Karnataka, India (On-Site)
1 Month ago
Marvell - Sr Staff Design Verification Engineer

Marvell

Pune, Maharashtra, India (On-Site)
2 Months ago
AECOM - Senior Engineer - System Studies

AECOM

Bengaluru, Karnataka, India (Hybrid)
1 Month ago
GoTo Group - Principal Data Scientist

GoTo Group

Bengaluru, Karnataka, India (Hybrid)
2 Weeks ago
Capgemini - PHP Developer

Capgemini

Gurugram, Haryana, India (On-Site)
2 Months ago
zeta - Manager Site Reliability Engineer

zeta

Bengaluru, Karnataka, India (On-Site)
8 Months ago
WebTech Corporation - Senior Director, AI & Data Architecture

WebTech Corporation

Bengaluru, Karnataka, India (On-Site)
2 Months ago

Get notifed when new similar jobs are uploaded

Talent Acquisition Jobs

Haven Studios  Inc  - Outsourcing Manager

Haven Studios Inc

Montreal, Quebec, Canada (On-Site)
1 Month ago
Nintendo - Recruiting Coordinator

Nintendo

Redmond, Washington, United States (Hybrid)
6 Months ago
Sonar Source - Recruitment Coordinator

Sonar Source

Geneva, Geneva, Switzerland (Hybrid)
2 Months ago
Toku - Talent Specialist

Toku

(Remote)
3 Months ago
Sierra - Senior Recruiting Coordinator (Contract)

Sierra

San Francisco, California, United States (On-Site)
1 Month ago
quience - Recruiting Operations Leader

quience

United States (Remote)
2 Months ago
ClearPoint Recruitment - Trainee Recruitment Consultant

ClearPoint Recruitment

Darlington, England, United Kingdom (On-Site)
6 Years ago
Notion - Recruiting Coordinator

Notion

San Francisco, California, United States (On-Site)
1 Month ago
NinjaVan - Recruitment Specialist

NinjaVan

Hanoi, Vietnam (On-Site)
3 Years ago
Decagon - Technical Recruiting Lead

Decagon

San Francisco, California, United States (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

About The Company

Bengaluru, Karnataka, India (On-Site)

Bengaluru, Karnataka, India (On-Site)

Bengaluru, Karnataka, India (On-Site)

India (On-Site)

Bengaluru, Karnataka, India (On-Site)

Bengaluru, Karnataka, India (Remote)

Manila, Metro Manila, Philippines (Remote)

Cyprus (Hybrid)

View All Jobs

Get notified when new jobs are added by Axi

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug