Operations Coordinator and Administrative Assistant - Strategic Partnerships Team

7 Minutes ago • 3 Years + • $80,017.6 PA - $97,156.8 PA

Operations

Job Description

The New York Times is seeking an Operations Coordinator and Administrative Assistant to support the Strategic Partnerships team. This role involves managing calendars, scheduling, travel bookings, expense reports, and office management tasks. The assistant will coordinate events, manage agendas, assist with presentations, and provide operational support for special projects. A key aspect is cultivating a positive team culture and maintaining confidentiality. The role requires 3+ years of experience in calendar management and working with all levels of management.

Good To Have:

Bachelor's degree or equivalent work experience
Experience with Workday

Must Have:

Manage calendars, scheduling meetings, handling visitors and booking conference rooms
Manage travel bookings of airfare / hotels / transportation
Prepare monthly expense reports and manage purchases within the department
Help with miscellaneous office management tasks
Coordinate for events like department All Hands and large group meetings
Attend weekly meetings, managing agendas, note taking and facilitating meeting deliverables
Help with presentations & documents for leadership teams
Communicate & coordinate with leadership teams
Provide varied operational support and assisting with special projects as they arise
Maintain department organizational charts, distribution lists, team lists & seating charts
Implement communication strategies across the department
Plan events, including lunches and social gatherings/activities, to cultivate an inclusive and friendly culture within the department
Build and manage relationships with different departments throughout the organization, and other administrative assistants
Make suggestions for improvements
Back-up support to other Administrative/Executive Assistants
Maintain an extremely high level of confidentiality on a variety of company matters
Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.
3+ years of experience managing multiple complex calendars and scheduling appointments
Experience working with all levels of management and staff
No task too big or small attitude

Add these skills to join the top 1% applicants for this job

business-strategy

game-texts

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.

About the Role

The New York Times is a creative environment where people with different backgrounds and skills come together to develop the products that deliver our journalism to millions of people around the world. You will support the Strategic Partnerships team as the Operations Coordinator and Administrative Assistant, and will play a crucial role in the success of our executives and in building a culture for the team.

The Strategic Partnerships team works with some of our most important tech and platform partners, identifying and securing new opportunities, and is also responsible for helping us build our AI strategy.

You'll partner with department leaders, and will be the main contact for operations & staff support, fulfilling an important function in assisting our teams. Our team highly values its culture. You will report directly to the Vice President, Strategic Partnerships and help create a positive work environment.

Responsibilities:

Manage calendars, scheduling meetings, handling visitors and booking conference rooms
Manage travel bookings of airfare / hotels / transportation
Prepare monthly expense reports and manage purchases within the department
Help with miscellaneous office management tasks
Coordinate for events like department All Hands and large group meetings
Attend weekly meetings, managing agendas, note taking and facilitating meeting deliverables
Help with presentations & documents for leadership teams
Communicate & coordinate with leadership teams
Provide varied operational support and assisting with special projects as they arise
Maintain department organizational charts, distribution lists, team lists & seating charts
Implement communication strategies across the department
Plan events, including lunches and social gatherings/activities, to cultivate an inclusive and friendly culture within the department
Build and manage relationships with different departments throughout the organization, and other administrative assistants
Make suggestions for improvements
Back-up support to other Administrative/Executive Assistants
Maintain an extremely high level of confidentiality on a variety of company matters
Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.

Basic Qualifications:

3+ years of experience managing multiple complex calendars and scheduling appointments
Experience working with all levels of management and staff
No task too big or small attitude