Physical Production Asset Coordinator

The Walt Disney Studios is seeking a motivated, highly organized, and detail-oriented individual to assist in upholding the physical asset management policies and procedures as well as supporting the efficient operation of the Physical Asset Management department.  Reporting to the Director of Physical Production Asset Management, the Coordinator will perform key administrative duties, coordinate asset shipping, help to manage asset tracking and cataloging, and assist with logistics for shipping and receiving of Physical assets from productions.

Responsibilities:

• Track outgoing loans, transfers, sales, donations and prepare all department related contracts and documents; ensuring that all props and costume loans, transfers, sales and donations are managed according to Physical Production Asset Management policies and procedures.

• Assist with the intake, storage and organization of feature film assets with regular trips to offsite Asset Storage Warehouse(s), following proper storage procedures.

• Fulfills research queries and material requests for internal departments, as required.

• Coordinate freight logistics for local and international productions specific to asset recovery

• Assist with audit of asset tracking and disposition on accounting ledger during all phases of production; pre-production through post production.  

• Test and aid with implementation of current and future Asset Management tracking software/database.

• Assist with Product Placement on all productions. Includes coordinating meetings with Product Placement Crew members as well as keeping all documents up to date.

• Creates expense reports on behalf of department, as needed.

• Facilitate the purchasing of departmental and archival supplies, as needed.

• Assist with booking travel and managing itinerary schedules for department members, as required.

Requirements:

• 1+ years’ experience coordinating the use of live action physical production assets. 

• High level of integrity in handling proprietary and confidential information; promotes confidence with other employees in handling sensitive data.   

• Excellent oral and written communication skills.

• Ability to lift and carry up to 30 pounds to help with warehouse organization and movement of boxes.

• Ability to work calmly, professionally, and collaboratively, under pressure, and with a variety of personalities, including the Disney teams, production companies and vendors. 

• Ability to prioritize multiple, changing projects in a dynamic, sometimes high-pressure environment. 

• Proficiency in Microsoft Word, Microsoft Excel; ability to learn new software and technologies.

• Proficiency with Sync On Set and Airtable. Familiarity with Box and SAP.

• Self-starter, with a proactive can-do, solution-oriented mindset. 

• Must have a valid passport, driver’s license, and vehicle and be willing to travel. 

• 4 days in the office, Fridays at home