Production Coordinator

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Meow Wolf opens portals of possibility. Come as you are! 

We are individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration.  Our Vision is to be the world’s leading creative company, reimagining the paradigm of art and storytelling, to make a positive difference in the world.  

We share a strong commitment to Belonging through our values of: 

• Collaborative Creativity: We believe the act of creating together amplifies possibilities.

• Provocative Playfulness:  We celebrate the unexpected because it is the doorway to discovery.

• Outsiders Welcome: We are all outsiders at heart, and we create space for everyone to feel like they belong.

• Authentic Compassion: We are “kind punks” - supportive to each other and standing up for what we believe in.

• Audacious Courage: We have the courage to radically reinvent ourselves to push the boundaries of art.

If this all sounds like YOU, read on….

Job Description:

Job Disclosures:

Project-Based Role:  This is a project-based position with an anticipated duration of 10+ months.

Location: Santa Fe, NM

Compensation: The starting base salary for this position is $53,560.  Compensation may vary based on location and experience.  

Job Summary:

The Production Coordinator is responsible for supporting the Artistic, Development and Production team in the management, oversight, monitoring, budgeting, scheduling and expediting of the design development and execution of exhibition elements.  These elements include artwork, fabricated elements, scenic design and facades, and set design/scenic interiors inside the exhibit.  The Production Coordinator is responsible for the effective documentation and coordination of all show elements within scope, and for the dissemination of information to and between departments, vendors, creative stakeholders and project leadership. The Production Coordinator will also be responsible for general administrative tasks, data entry, errands and ordering.

Key Responsibilities:

• Assist in the creation, storage, and distribution of Production Worksheets, Production Kickoff Agendas, and Operations Worksheets for internal build teams

  • Assisting in the creation of these documents may include finding artwork from project documents, locating material information, taking special note of FR and recycled materials.

• Work with our team of Production Managers to develop a small but detailed gantt that illustrates each step of the build process for the production element at hand, and in this document the labor hours spent by each team member will be tracked and associated with a specific production step.

• Assist the Production Director in scheduling individual team members’ time on our internal production Gantt Board, by feeding in information from each production element’s detailed gantt. 

• Keep a tidy digital workspace, linking all production documents, cut files, 3D models, and purchased part cut sheets in their proper place and ensuring that production team members can access the files they need to throughout a project

• Schedule and attend a variety of production-focused meetings, ensuring that all meetings have a clear agenda, taking notes, and distributing notes to attendees afterward

• Manage daily schedules, calendars, timelines, and meetings of AD&P Production Managers

• Coordinate and schedule travel, meetings, and appointments for managers, employees and recruits

• Other duties as assigned, toward the successful creation and tracking of artistic production.

• Strong organization, strong written and verbal communication, a can-do approach to collaboration, and good interpersonal skills.

• Ability to work effectively under pressure, meet deadlines and drive projects to completion.

• Knowledge of document management, transcription and other administrative procedures. 

Required Qualifications

• 3+ years of administration/production experience and/or holding a support role for people, teams, or organizations.

• Experience managing complex schedules and deadlines. 

• Experience working in an environment where discretion regarding sensitive or confidential information was required.

• Experience in working within collaborative teams of all sizes and ability to communicate clearly, professionally and effectively. 

• Proficiency with Google Suite, Microsoft Office, and Gantt Charts.

Work Environment and Physical Demands 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required.  

Work Environment: 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Physical ability to walk, stand, take stairs/slides/elevators, and navigate the elements during the day and night. Employee may be required to remain in a sitting or standing position for prolonged periods, and repeat motions that may  include the wrists, hands, and/or fingers. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.   Must be able to lift up to 15 pounds at times.

The employee will comply with company and OSHA standard workplace safety protocols. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work Schedule:

This is a full-time position, and hours of work and days are Monday through Friday, 9a.m. to 5 p.m. or 10 a.m. to 6 p.m. Occasional evening and weekend work may be required as job duties demand.

Supervisor Responsibilities:

This position does not require supervisory responsibility.

Travel 

This position does not require travel 

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.  

IMPACT: Meow Wolf is committed to our DIY roots and grassroots community support principles. To document that commitment, we converted our legal designation into a Delaware Public Benefit Corporation and have certified as a B Corporation. As a B Corp, we have a triple bottom line of supporting financial, social and environmental wellbeing in our community.

INCLUSION:  Meow Wolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to ensuring all employees enjoy and thrive in a work environment where differences make us the vibrant, wonderful community we are! All employment decisions at Meow Wolf are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, service in the military or any other characteristic protected by federal, state or local law.

BENEFITS:

The choices we make concerning our benefits during enrollment periods are among the most important we select for ourselves and our families. As part of the total compensation package for full-time employees, Meow Wolf offers a comprehensive benefits package that includes various options to meet individual healthcare and financial needs along with many perks.  

• Medical Insurance options: PPO & HDHP*

• Dental and Vision Insurance*

• HSA, HRA, and FSA options*

• 401k Retirement Plan

• Company paid Life Insurance Policy and Disability Coverage(s)*

• Voluntary Critical Illness and Life Insurance Policies*

• Company Paid Employee Assistance Program

• Paid Parental Leave for 12 weeks

• Discount off Meow Wolf Gift Shop Merch and Cafes

• Admission to Meow Wolf attractions for employees and guests

*Regular or Project Based Full-time positions

Please visit www.meowwolf.com/careers for more information.