R&D Executive Assistant

Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.

Responsibilities

• Provide high-level administrative support to the DVS Director
• Organise & Schedule Meetings onsite and offsite, Agenda’s & Action Items
• Excellent calendar management skills, including coordination of complex executive meetings
• Email Management - review, sort, and distribute if appropriate. Compile email communications on behalf of Director
• Compiling data for reports, creating spreadsheets and graphs:
• Headcount, MTP & SIRUS, R&D Efficiency
• Produce & edit executive presentations
• Manage projects on behalf of Director and liaise with personnel across DVS
• Co-ordinate travel & accommodation as required for Director and N-1s
• Organizing, scheduling and managing visits internal and external
• Managing approvals on behalf of Director:
• Commerce One
• QPulse
• Peoplelink
• VIM Approvals
• Coordinate logistics for executive visitors - Logistics, Accommodation & Entertainment
• Organisation of cross site events hosted at DVS.
• Maintain local information for visitors (Wi-Fi access, maps, transport, hotel/restaurant information, etc)
• Organization and assisting with team events & initiatives as appropriate
• Organise Meeting Rooms & Conference Calls: Agenda, relevant Presentations, IT Equipment & Conference Room Catering etc
• Training & mentoring department Admin Assistant
• Preparation of expense reports or other reports as required
• Desk , space management across the office to accommodate employees in most appropriate manner
• Arranging non disclosure agreements, recording and filing
• Maintaining filing systems (hard and soft copy)
• Maintain Department Management Planner
• Day to day administrative & Ad Hoc duties as required

Education/Training

• Third level Business qualification or 6+ years in a business environment
• Advanced Microsoft Office Skills: Word, Excel & PowerPoint.

Professional Experience

• Minimum 4+ Years experience in a similar role within a multi-national organisation
• High Level of Administration & Computer Skills
• Strong experience in Excel, PowerPoint & Word
• Flexible attitude to job function and working hours
• Excellent Prioritization, Organization, Multitasking & Time Management skills all the while remaining energetic and positive in a fast paced environment
• Confident communication skills - written & verbal
• Excellent People skills and ability to effectively communicate and collaborate with a diverse range of people
• Strong willingness to learn; proactive approach: ability to quickly learn new tools and technologies; Interest and experience in using technology to constantly improve work efficiency
• Ability to work on your own initiative as well as in a team environment
• Outstanding attention to detail
• Friendly, approachable demeanour
• Expectation to exercise discretion and confidentiality on all business matters