Resource Staffing / Operation Administrator - Fixed term contract

11 Months ago • 5 Years +

Job Description

This role involves managing staff planning, liaising with teams, handling requests and queries, and maintaining job records. Strong Excel skills are essential, and experience with Alteryx is beneficial.

Good To Have:

Alteryx
Talent Link
Google Sheets
iPower

Must Have:

5+ years
Administration
Microsoft Excel
Staff Planning

Perks:

Fixed term
State of art

Add these skills to join the top 1% applicants for this job

microsoft-excel

excel

communication

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Associate

Job Description & Summary

An exciting opportunity has just become available for an experienced Operations Administrator to join our Resourcing team here in our state of the art offices in Spencer Dock. The ideal candidate will be proficient in Microsoft Excel or Google Sheets and Alteryx would be a benefit.

This is a 12 month fixed term contract

The candidate would also have a keen eye for detail and willingness to learn.

The successful candidate will be part of the Operations team, representing one of the Assurance sectors and liaising regularly with the manager, senior managers, directors and partners in the business as well as dealing with queries from audit staff. Some examples of the responsibilities are listed below:-

Maintaining job records on the staff planning tool in line with Assurance Requisitions which are completed by engagement teams.
Discussing requests with teams and looking for solutions where more than one team wants the same person at the same time.
Deal with day to day requests and queries from staff and managers.
Act as a contact to Assurance Training on staff training bookings.
Considering staff leave requests and discussing approval with relevant parties. (Annual Leave, Overtime Leave and Unpaid leave).
Manage the Unassigned Process and Real Time Allocation Tool. This includes sending out availability of staff on a daily basis and creating new sheets each month.
Producing reports from Talent Link and following up on exceptions.
Liaise with Team Leaders on any discrepancies or unusual findings on various reports.
Issuing Google forms to obtain information from staff.
Maintain the yearly staff requisitions for a particular Sector.
Updating moves in manager portfolios due to reallocations, joiners, leavers.

Review of /completion of study leave timesheets for students going on exam leave.
Time transfers on iPower (our timesheet system).

Experience/Skills:

Preferably 5 + years experience in Administration.
A professional approach with an ability to work on own initiative.
Ability to work under pressure in a busy environment maintaining quality and standard of work.
Friendly and professional personality.
Ability to work independently, taking responsibility for own work while working within a team environment.
Good communication skills to negotiate compromises and solutions with engagement teams.
Good excel experience is essential - sorting and matching data.

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date