Senior Department Assistant
Job Description
- Manage calendars and travel
- Prepare expense reports
- Onboarding new employees
- Contract management
- Office management
- Event planning
- Excellent communication
- Medical, dental, vision
- Matching 401k
- Paid time off
- Wellness program
- Sony product discounts
- Bonus package
Why PlayStation?
PlayStation isn’t just the Best Place to Play — it’s also the Best Place to Work. Today, we’re recognized as a global leader in entertainment producing The PlayStation family of products and services including PlayStation®5, PlayStation®4, PlayStation®VR, PlayStation®Plus, acclaimed PlayStation software titles from PlayStation Studios, and more.
PlayStation also strives to create an inclusive environment that empowers employees and embraces diversity. We welcome and encourage everyone who has a passion and curiosity for innovation, technology, and play to explore our open positions and join our growing global team.
The PlayStation brand falls under Sony Interactive Entertainment, a wholly-owned subsidiary of Sony Corporation.
Insights & Personalization Dept Assistant
About the team:
The PlayStation Studios Insights & Personalization team supports the growing number of game development studios owned by PlayStation. We provide Research, Analytics, and Personalization tools to empower our game studios to make the best possible games for our players. The candidate will support Senior Directors and their staff in providing high-level administrative assistance as well as handling the coordination for on-site workshops and social events.
Specific duties:
Administrative Support:
- Manage calendars, coordinate meetings, and handle travel arrangements for 3 Senior Directors, and provide occasional support for their Directors.
- Prepare and submit expense reports and travel requests using Concur.
- Facilitate onboarding for new employees and contractors.
- Support workflows to track department performance vs. annual goals.
Operations & Process Management:
- Submit and manage contracts in Conga.
- Maintain and improve filing and database systems.
- Oversee general office management, including supplies, hardware/software, inter-office mail, and purchase orders in SAP.
- Serve as a resource for department processes, policies, and troubleshooting.
Event Planning & Team Culture:
- Plan and coordinate hosted events, on-site workshops, and social activities.
- Partner in fostering a fun, inclusive team culture by organizing onboarding, recognition, and swag distribution initiatives.
- Assist with team meetings by preparing materials, ordering food, and setting up conference rooms.
Collaboration & Communication:
- Liaise with Executive and Administrative Assistants across the company to ensure seamless communication and coordination globally.
Stay up to date on company policies and procedures, sharing updates with the department as needed.
Preferred qualifications:
- 3-5 years of experience as a group admin or relevant work experience
- Proven ability to assist a complex, multi-department, global team
- Track record of high quality, detail-oriented work / recommendations from prior team leaders
- Maintain a high degree of confidentiality/discretion
- Strong interpersonal and communication skills (written and verbal)
- Process-oriented, with attention to detail and ability to handle multiple assignments concurrently
- Strong problem-solving skills, with friendly, outgoing, and flexible manner
- Self-starter and results-oriented
- Proficient user of Microsoft Office (Excel, PowerPoint, Outlook, Word), Concur, and SAP
Ability to work in a fast-paced and dynamic environment
Please refer to our Candidate Privacy Notice for more information about how we process your personal information, and your data protection rights.
At SIE, we consider several factors when setting each role’s base pay range, including the competitive benchmarking data for the market and geographic location.
Please note that the base pay range may vary in line with our hybrid working policy and individual base pay will be determined based on job-related factors which may include knowledge, skills, experience, and location.
In addition, this role is eligible for SIE’s top-tier benefits package that includes medical, dental, vision, matching 401(k), paid time off, wellness program and coveted employee discounts for Sony products. This role also may be eligible for a bonus package. Click here to learn more.
The estimated base pay range for this role is listed below.
$78,100 — $117,100 USD
Equal Opportunity Statement:
Sony is an Equal Opportunity Employer. All persons will receive consideration for employment without regard to gender (including gender identity, gender expression and gender reassignment), race (including colour, nationality, ethnic or national origin), religion or belief, marital or civil partnership status, disability, age, sexual orientation, pregnancy, maternity or parental status, trade union membership or membership in any other legally protected category.
We strive to create an inclusive environment, empower employees and embrace diversity. We encourage everyone to respond.
PlayStation is a Fair Chance employer and qualified applicants with arrest and conviction records will be considered for employment.
