Senior Executive Assistant

4 Months ago • 5 Years +

Job Summary

Job Description

The Global Talent Co. is seeking a Senior Executive Assistant for a globally-minded investment firm. This full-time, remote role requires supporting the leadership team with executive, operational, and light financial tasks. Responsibilities include managing calendars, coordinating meetings across time zones, handling email and communication, managing invoicing and expenses, arranging travel, preparing documents, supporting operations, and coordinating projects. The ideal candidate will have 5+ years of experience as an Executive Assistant, proven financial task management skills, native English fluency, comfort with EST hours, strong organizational and problem-solving abilities, proficiency in Google Workspace, Microsoft Office, Zoom, and project management tools, and experience in a fast-paced environment.
Must have:
  • 5+ years experience as Executive Assistant
  • Manage financial tasks (invoicing, expenses)
  • Native English speaker
  • Comfortable working EST hours
  • Proficiency in Google Workspace and Microsoft Office
  • Discretion and professionalism
Good to have:
  • Experience with Zoom and project management tools
  • Experience in finance, consulting, or asset management
  • Organized, proactive, detail-oriented, problem-solver
Perks:
  • Competitive salary
  • Professional development opportunities
  • Remote-first work environment
  • Trust and autonomy
  • Support visionary leaders

Job Details

Senior Executive Assistant

Full-Time, Remote (Working Hours: EST)

About Us

At The Global Talent Co., we connect top marketing professionals with some of the most innovative tech companies worldwide. We believe in a world without borders, where global talent thrives, and businesses grow without geographical limitations.

This role is with a high-growth, globally-minded investment firm providing asset management and financial advisory services to a high-net-worth and institutional client base. With a strong focus on operational excellence and client service, they’re looking for a Senior Executive Assistant to support their leadership team with a mix of executive, operational, and light financial tasks.

Key Responsibilities

  • Executive Support: Manage calendars, coordinate meetings across time zones, prepare agendas, and follow up on action items.

  • Inbox & Communication Management: Monitor and respond to emails on behalf of executives, ensuring timely and professional communication.

  • Financial Administration: Handle invoicing, track expenses, process reimbursements, and support other light financial reporting tasks.

  • Travel & Logistics: Organize domestic and international travel arrangements, including itineraries, accommodations, and meetings.

  • Document Preparation: Draft, format, and proofread reports, presentations, and correspondence with attention to detail.

  • Operational Support: Assist in organizing internal systems, maintaining databases, and ensuring smooth day-to-day operations.

  • Project Coordination: Help manage timelines and deliverables for internal initiatives, ensuring accountability and progress.

Requirements

  • 5+ years of experience as an Executive Assistant or in a similar senior-level administrative role.

  • Proven experience managing financial tasks such as invoicing, tracking expenses, and handling reimbursements.

  • Native English speaker with excellent written and verbal communication skills.

  • Comfortable working Eastern Standard Time (EST) hours.

  • Highly organized, proactive, and detail-oriented with strong problem-solving skills.

  • Proficiency in tools such as Google Workspace, Microsoft Office, Zoom, and project management tools.

  • Experience in a fast-paced, high-stakes environment, ideally in finance, consulting, or asset management.

  • Discretion and professionalism when handling confidential information.

What We Offer

  • Competitive salary and opportunities for professional development.

  • Work with a mission-driven, high-performance team at the forefront of global asset management.

  • A flexible, remote-first work environment with strong values of trust and autonomy.

  • The opportunity to support visionary leaders and make a real impact on company growth.

If you're an experienced Executive Assistant with a keen eye for detail and strong financial acumen, we’d love to hear from you!

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