Job Description
- Drafting leases from templates
- Calculating rent rates
- Verifying lease documents
- Processing tenant move-ins/outs
- Reviewing property management reports
- Assisting with Accounts Receivable
- Organizing files in Dropbox
- Updating Hubspot contacts
- Data entry
- Marketing executive suites
- Conducting tenant financial reviews
- Managing move-out process
- Managing reports (Leases, Vacancy)
- Accounting submittals
Zipdev is looking for a talented Virtual Assistant to join our remote team and collaborate with a US-based client. You will be part of a real estate investment company focused on the acquisition and management of multifamily buildings and apartment communities in select US markets, specifically in cities that present opportunities in terms of favorable demographics, strong job growth, and a diverse economy.
As a Virtual Assistant, you will be responsible for handling marketing and administrative tasks, providing essential support to our client's team, and contributing to the overall efficiency and success. You will play a crucial role in supporting our daily operations and marketing initiatives. You will work remotely, collaborating with a team of professionals to ensure that tasks are completed efficiently and effectively.
Responsibilities
- Drafting leases and relevant documents from templates
- Calculating rent rates using excel models
- Verifying we have secured all lease required documents
- Processing and coordinating tenant move-ins and move-outs
- Reviewing monthly property management reports and providing feedback to management.
- Assisting with Accounts Receivable
- Saving, organizing, and proper labeling of files within Dropbox
- Updating contacts in Hubspot
- Data entry
- Assisting accounting with filing
- Marketing executive suites, fielding inquiries, vetting prospects, coordinating showings with internal staff, drafting license agreements, and assisting in the move-in process including submittals to accounting.
- File Termination of NOC’s
- Conduct Financial Reviews on Prospective Tenant’s
- Managing the administrative side of the move out process including all steps within our smartsheet process.
- Updated Hubspot contacts
- Setup new tenant folders
- Managing reports such as Leases in Process, Vacancy & Opportunity Cost
- Administering projects or field work where no PM is available (Seattle demo)
- Accounting submittals, e.g., leases, renewals, move outs, invoices, etc.
- Calendar Management, scheduling meetings, etc.
