Administrative Assistant - Hardware Engineering
Job Summary
Job Description
Apple is seeking an Administrative Assistant for its Hardware Engineering team. This role involves providing administrative and calendar support to a Director and hardware engineering teams. The ideal candidate will be self-motivated, proactive, team-oriented, organized, and possess strong attention to detail. Responsibilities include managing daily calendars, coordinating domestic and international travel and expenses, executing a wide range of projects in a fast-paced environment, planning and executing internal events, serving as a point of contact for facilities issues, coordinating ordering and shipments, managing space planning, ordering office supplies, initiating purchase orders, and onboarding new hires. The role also requires handling sensitive information with discretion and building partnerships with other administrative team members to develop best practices.
Must have:
- Proficient in calendar management
- Excellent written and verbal communication
- Takes initiative and manages multiple requests
- Very organized with flexibility for off-hours
- Exceptional ability to partner with others
- Ability to work with global teams
Good to have:
- Calm, confident, and professional in high stress situations
- Ability to thrive in a fast-paced, deadline-driven environment
- Ability to exercise good judgment with confidential information
- Efficient in Apple hardware and software (Calendar, Mail, Keynote, Numbers, Pages)
Perks:
- Comprehensive medical and dental coverage
- Retirement benefits
- Discounted products
- Free services
- Reimbursement for certain educational expenses
- Discretionary bonuses or commission payments
- Relocation assistance
6 skills required
Job Details
At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there is no telling what you will accomplish. If an exciting, fast paced environment catches your attention, then consider joining us for this fun, challenging and exciting role in Hardware Engineering. You will provide administrative and calendar support to a Director and the hardware engineering teams. The ideal candidate will demonstrate the ability to multitask while working in an innovative, change-oriented environment. You are self-motivated, proactive, team oriented and maintain a strong emphasis on organization with unwavering attention to detail. You exercise good judgment, have phenomenal communication skills as you own and execute task/projects with minimal direction.
Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes Coordinating domestic and international travel arrangements and processing expense reports for your leader. Multi-task, prioritize, and implement a wide range of projects in a fast-paced environment, with attention to detail, accuracy and timelines. Plan, coordinate and execute internal events such as off-sites, team building events and organizational wide meetings (all hands, product launch, etc.), and building moves. Point of contact for the Facilities team to troubleshoot issues in the building and escort non-team members as needed. Coordinate domestic and international ordering and shipments. Manage space planning and seating/office requests for the teams, as well as team events. Order/stock office supplies and accessories for the team, initiate POs, and onboard new hires. Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business in mind. Direct experience handling sensitive and confidential information with integrity, discretion and upmost secrecy. Extraordinary work ethic while balancing the needs of the team and business. Building partnerships with other admin team members, to develop consistent standards and best practices for the organization. Contribute to a positive, productive, and respectful work environment by demonstrating strong emotional intelligence, diplomacy, and communication skills.
- Proficient in calendar management to ensure smooth day-to-day events are in line with business priorities
- Excellent written and verbal communication, comfortable communicating with senior executives and their teams
- A forward-thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, problem solving and constant drive for process improvement
- Very organized, has an exceptional response rate and flexibility to be available outside of business hours on occasion
- Exceptional ability to partner with others within the various engineering and administrative teams; strong collaborative and diplomatic skills
- Ability to be a teammate who can work in a collaborative environment with global teams in multiple time zones.
- Calm, confident and professional during high stress situations; attention to detail, accuracy, and timeliness are required
- Ability to thrive in a fast-paced, deadline driven environment while maintaining composure under pressure
- Ability to exercise good judgement when exposed to highly confidential information
- Efficient in Apple hardware and software, especially Calendar, Mail, Keynote, Numbers, Pages is desired
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.
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