Administrative Assistant, KIVI
Job Summary
Job Description
KIVI in Boise, Idaho is seeking a highly organized Administrative Assistant to provide critical administrative support to the general manager. This role is essential for ensuring smooth operations and efficient communication flow throughout the organization. Responsibilities include preparing professional business presentations and spreadsheets, assisting in special projects, composing correspondence, managing recurring reports, handling phone calls, scheduling appointments and travel, preparing meeting materials, distributing minutes, and maintaining meticulous files and records.
Must have:
- Prepare advanced business presentation documents and spreadsheets
- Assist in special projects, perform research and maintain records
- Compose correspondence on administrative matters and general office policies
- Prepare recurring reports independently for signature
- Answer the phone, providing information and receiving details
- Schedule and maintain calendar of appointments, meetings and travel itineraries
- Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings and calls
- Prepare and distribute clear, concise minutes from meetings
- Establish and maintain a variety of files and records
- Take and transcribe notes as needed
- 5+ years of experience in administrative support or related area
Good to have:
- Associates degree in related discipline or equivalent years of experience
- Specialized training/certification
- Three to five years related experience in professional administrative support
- Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
- Above average knowledge of general office practice and business etiquette
- Ability to balance multiple priorities and work under tight deadlines
- Ability to perform secretarial and clerical duties with speed and accuracy without constant supervision
- Good knowledge of business correspondence composition
- Accurate and efficient typing skills
- Above average interpersonal and communication skills
- Strong organizational skills including attention to detail and follow through
- Commitment to confidentiality, professional demeanor, and discretion
- Flexibility to work overtime as needed
4 skills required
Job Details
Are you a highly organized professional who thrives on making others successful? KIVI in Boise, Idaho is looking for an Administrative Assistant to provide critical administrative support to our general manager. In this role, you'll be the backbone of our leadership team, ensuring smooth operations and efficient communication flow throughout our organization.
WHAT YOU'LL DO:
- Prepare advanced business presentation documents and spreadsheets that represent our station professionally
- Assist in special projects, perform research and maintain records to support station initiatives
- Compose correspondence on administrative matters and general office policies based on your understanding of management's perspective
- Prepare recurring reports independently for signature, ensuring accuracy and timeliness
- Answer the phone, providing information and receiving details related to station operations
- Schedule and maintain calendar of appointments, meetings and travel itineraries while coordinating all related arrangements
- Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings and calls
- Prepare and distribute clear, concise minutes from meetings
- Establish and maintain a variety of files and records with meticulous organization
- Take and transcribe notes as needed
WHAT YOU'LL NEED:
- Associates degree in related discipline or equivalent years of experience preferred
- 5+ years of experience in administrative support or related area of responsibility
- Specialized training/certification may be required
WHAT YOU'LL BRING:
- Three to five years related experience in professional administrative support
- Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
- Above average knowledge of general office practice and business etiquette
- Ability to balance multiple priorities and work under tight deadlines
- Ability to perform secretarial and clerical duties with speed and accuracy without constant supervision
- Good knowledge of business correspondence composition
- Accurate and efficient typing skills
- Above average interpersonal and communication skills
- Strong organizational skills including attention to detail and follow through
- Commitment to confidentiality, professional demeanor, and discretion
- Flexibility to work overtime as needed, often with little notice
WORK ENVIRONMENT:
- Must be able to lift up to 50 pounds
#LI-SM2
#LI-Onsite
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About The Company
The E.W. Scripps Company (NASDAQ: SSP) is a diversified media company focused on creating a better-informed world. As one of the nation’s largest local TV broadcasters, Scripps serves communities with quality, objective local journalism and operates a portfolio of more than 60 stations in 40+ markets. Scripps reaches households across the U.S. with national news outlets Scripps News and Court TV and popular entertainment brands ION, ION Plus, ION Mystery, Bounce, Grit and Laff. Scripps is the nation’s largest holder of broadcast spectrum. Scripps is the longtime steward of the Scripps National Spelling Bee. Founded in 1878, Scripps’ long-time motto is: “Give light and the people will find their own way.”
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