Executive Assistant

Join the API Revolution at Gravitee—Where Innovation Meets Growth

Since our beginnings in 2015, Gravitee has grown into a global force, recognised as a 2024 Gartner Magic Quadrant™ Leader for API Management. What started with four developers challenging the complexities of APIs has evolved into a revolutionary platform powering API and event stream ecosystems worldwide. We’re driving digital transformation for top enterprises, from Michelin to Roche to Blue Yonder and beyond, offering unmatched control over APIs and event streams.

Our rapid growth and leadership in API management are fuelled by our team’s commitment to excellence and our core values:

• Passion: We bring excitement to everything we do, constantly innovating to stay ahead of the curve.
• Hold Nothing Back: We go above and beyond to help customers and teammates succeed, holding ourselves to the highest standards.
• Professionalism: We believe in clear, respectful communication and prioritize the needs of our team and customers.

Join us on this journey. Be part of a team that’s redefining what’s possible in API management, and shaping the future of digital transformation. The possibilities are endless—be a part of the revolution!

THE ROLE & WHY IT EXISTS

As an Executive Assistant to the CEO you will be the CEO’s right hand, trusted to keep things running smoothly behind the scenes and ahead of schedule. You’ll provide high-level, proactive support in a fast-paced, high growth environment. This role is ideal for someone who thrives on ownership, discretion, and the opportunity to contribute meaningfully to strategic and operational priorities.

You’ll need to be five steps ahead, always. If you spot a “to-do,” it’s already too late. You’ll be expected to stay engaged, adaptable, and ahead of the curve, ensuring the CEO is always supported, wherever they are. In return, you'll be deeply embedded in the inner workings of a fast-paced, high-impact leadership team.

Urgency, discretion, foresight, and stamina are non-negotiable.

WHAT YOU WILL BE DOING

Your daily to-do list will feature some or all of the following, but is not limited to:

• Managing the CEO’s Trello boards and complex calendar across multiple time zones - prioritising ruthlessly, rescheduling strategically, and never letting a conflict slip through
• Acting as the first line of defence - gatekeeping, filtering, and pre-emptively handling communications so only the essential reaches the CEO.
• Preparing briefings, materials, and agendas ahead of time - always ensuring the CEO is ready, informed, and ahead of the game.
• Monitoring and flagging key tasks, issues, and opportunities before they land on the CEO’s radar.
• Responding to requests and tasks with immediate action and accountability - no follow-ups needed.
• Managing high volumes of email traffic, documents, and sensitive information with discretion and sharp attention to detail.
• Coordinating seamless travel logistics with contingency plans in place ie flights, transfers, accommodations, visas, and meetings.
• Liaising confidently with senior stakeholders, clients, board members, and international teams on behalf of the CEO.
• Ensuring the CEO’s time is spent only where it matters - thinking ahead to eliminate inefficiencies or distractions.
• Supporting in special projects, research, and operational initiatives at lightning pace.

ESSENTIAL SKILLS

The right candidate will possess at least the following skills, if not more:

• 5+ years of experience supporting senior executives, ideally in a fast-paced or high-growth environment
• Exceptional organizational skills - You live for structure, order, and bulletproof execution.
• Impeccable attention to detail - Nothing gets past you. Ever.
• Proactive mindset - You spot issues and opportunities long before others do, and take action.
• Sense of urgency - You move fast, prioritise smartly, and deliver under pressure.
• Absolute discretion and confidentiality -You’ll be trusted with the most sensitive information.
• Outstanding communication skills - Clear, concise, and professional in every interaction.
• Calendar and inbox mastery - Especially across international time zones.
• Tech fluency - Proficiency in Microsoft Office, Google Workspace, and modern productivity tools.
• Resilience and emotional intelligence - You can hold your own under intensity and remain unflappable.
• Availability and flexibility - The role doesn’t clock out; you’ll need to operate with agility across time zones.

AT GRAVITEE, YOU’LL GET…

• Excellent medical coverage to keep your body and mind healthy
• Pension or 401k program options for all locations
• Stock option plan for employees
• 25 days holiday/vacation in addition to in-country national holidays
• 3 mental health days per year with an allowance toward a mood-boosting activity of your choice
• Birthday off to celebrate your dayLearn and grow with our professional development allowance to be used to benefit your career
• Quarterly outings and an annual off-site in an exciting location!
• Hybrid culture with options to go in to an office in one of our hubs
• Ability to work for one of the fastest-growing companies and alongside some of the most talented people in the API technology sector
• A meaningful, progressive, global company culture that is as fun as it is hardworking
• Endless growth opportunities

At Gravitee, no employee or applicant will be treated less favorably on the grounds of their sex, marital status, race, color, nationality or ethnic or national origin, disability, gender, sexual orientation, gender identity, age, pregnancy or maternity, marital or civil partner status, or religion or belief.

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