Executive Assistant

About HappyRobot

HappyRobot is a platform to build and deploy AI workers that automate communication. See a demo

Our AI workers connect to any system or data source to handle phone calls, email, messages…

We target the logistics industry which relies heavily on communication to book, check on, & pay for freight. Primarily working with freight brokers, 3PLs, freight forwarders, shippers, warehouses, & other supply chain enterprises and tech startups.

We raised a Series A round from a16z and YC and we’re growing very fast, on track to hit double digit ARR by June this year.

We're looking for rockstars with a relentless drive, unstoppable energy, and a true passion for building something great.

About the Role

We’re looking for a highly organized, proactive, and resourceful Executive Assistant to support our founders and keep our operations running smoothly. This is a unique opportunity to work closely with leadership in a fast-paced, high-growth environment.

What You’ll Do

• Manage calendars, schedule meetings, and coordinate travel for the founders.
• Prioritize and handle incoming requests, ensuring the best use of their time.
• Prepare meeting agendas, take notes, and follow up on action items.
• Act as a key point of contact between the founders and internal/external stakeholders.
• Assist with special projects, research, and confidential tasks as needed.

Must have

• Exceptionally organized & detail-oriented – you can juggle multiple priorities seamlessly.
• Strong communication skills – you anticipate needs and keep things running smoothly.
• Discretion & professionalism – you handle confidential matters with care.
• Proactive & resourceful – you find solutions before problems arise.
• Experience as an EA.

Why join us?

• Opportunity to work at a high-growth AI startup, backed by top investors.
• Fast Growth - Backed by a16z and YC, on track for double-digit ARR.
• Ownership & Autonomy - Take full ownership of projects and ship fast.
• Work With the Best - Join a world-class team of engineers and builders.

The personal data provided in your application and during the selection process will be processed by Happyrobot, Inc., acting as Data Controller.

By sending us your CV, you consent to the processing of your personal data for the purpose of evaluating and selecting you as a candidate for the position. Your personal data will be treated confidentially and will only be used for the recruitment process of the selected job offer.

In relation to the period of conservation of your personal data, these will be eliminated after three months of inactivity in compliance with the GDPR and legislation on the protection of personal data.

If you wish to exercise your rights of access, rectification, deletion, portability or opposition in relation to your personal data, you can do so through security@happyrobot.ai subject to the GDPR.

For more information, visit https://www.happyrobot.ai/privacy-policy_

By submitting your request, you confirm that you have read and understood this clause and that you agree to the processing of your personal data as described.