Executive Assistant
Job Summary
Job Description
- Experience supporting a Senior Executive
- Polished & professional demeanor
- Excellent communication skills
- Highly organized and able to prioritize
- Excellent MS Office skills
- Ability to work independently
- Flexibility and discretion
- Ability to respect confidentiality
- Degree educated
- Experience in financial services
- Ability to think on feet
- Calm demeanor under pressure
- Ability to work in teams
- Healthcare
- Retirement planning
- Paid volunteering days
- Wellbeing initiatives
7 skills required
Job Details
The Executive Support role provides support to our leaders and teams to enable them to be effective in their day-to-day activities and responsibilities. Services include: diary management and meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures.
The variation of grades within the family will depend on the complexity of the services and tasks required
Key Responsibilities
Onsite and remote support for the Data & Analytics Chief Information Officer, Triona O'Keeffe in a hybrid working environment, usually 3 to 4 days per week in the office, or as often as the role requires
Complex diary management, supporting one of the global business functions within LSEG
Sophisticated inbox management on behalf of the CIO & taking care of incoming communication, correspondence on behalf of the Executive
Using critical thinking to make connections across the business, internally and externally to pre-empt CIO’s requirements
Collation of briefing papers, reports and presentations;
Provision of administrative and interpersonal support to Executives
Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels;
Leading the expense processes from raising claims, POs, setting up suppliers and acting as a delegate on the expense system
Meeting and greeting visitors at all levels of seniority;
Arranging standard, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies;
Ensuring appropriate security measures are in place for travel in high risk areas;
Keeping Executives compliance records updated, with gifts/entertainment etc;
Supporting the holiday coverage module
Candidate Background
Experience of supporting a Senior Executive helpful
Degree Educated preferred
Experience of a financial services company or other driven or fast paced environment;
Polished & professional. Communication & organisational skills are key;
Key Skills
Ability to build and manage relationships up to all levels both internally and externally;
Highly organised and able to prioritise optimally with minimal supervision;
Excellent communication and influencing skills;
Resilience, tenacity and tact;
Able to act as a credible representative for the executive;
Excellent MS Office and document creation skills; and
Ability to work independently with minimal supervision;
Sound literacy and numerical skills;
Ability to think on feet and to react quickly to problems and tackle them; and
Flexibility, discretion and ability to respect confidentiality at all times;
Appetite for hard work and dedication to work hours required of the role.
Calm demeanour and able to function well under pressure;
Able to work well individually and part of teams across a matrixed environment;
The Group operates a broad range of international equity, bond and derivatives markets, including London Stock Exchange; Borsa Italiana; MTS, Europe's leading fixed income market; and Turquoise, a pan-European equities MTF. It is also home to one of the world’s leading growth markets for SMEs, AIM. Through its platforms, the Group offers international business and investors unrivalled access to Europe
Further information on London Stock Exchange Group can be found at www.lseg.com
LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.
Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.
Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce. You will be part of a collaborative and creative culture where we encourage new ideas and are committed to sustainability across our global business. You will experience the critical role we have in helping to re-engineer the financial ecosystem to support and drive sustainable economic growth. Together, we are aiming to achieve this growth by accelerating the just transition to net zero, enabling growth of the green economy and creating inclusive economic opportunity.
LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.
We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.
Please take a moment to read this privacy notice carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it’s used for, and how it’s obtained, your rights and how to contact us as a data subject.
If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.
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