Executive Assistant

The New York Times Magazine is looking for an executive assistant to support the Editor-in-Chief.

You will manage the Editor-in-Chief's calendar; schedule meetings with staff, freelance contributors and external parties; manage correspondence on the Editor-in-Chief's behalf; provide research assistance on a project-by-project basis. The executive assistant will also facilitate meals and events hosted by the Editor-in-Chief, and will provide standard administrative support such as booking travel, filing expenses, taking notes at meetings and the like.

This position is based in New York with a hybrid schedule including three days per week in the office, though additional in-office days may be required depending on editors' needs.

Responsibilities:

• Manage the Editor-in-Chief's calendar, schedule meetings on behalf of magazine or newsroom staff and also arrange meetings with outside contributors or contacts. The editorial assistant should be diplomatic and comfortable hosting guests.

• Coordinate all travel and meeting arrangements. Process expense reports promptly.

• Facilitate communication between the Editor-in-Chief and magazine staff, writers and other departments through The Times.

• Help with tracking deadlines, editorial calendars and production schedules as they relate to work needed from the Editor-in-Chief.

• Prepare meeting agendas, take notes and follow up on action items.

• Help manage email correspondence ensuring that the Editor-in-Chief responds to queries and submissions promptly.

• Conduct research and compile background materials for editorial planning or in advance of meetings and presentations.

• Help with special projects, events and presentations.

• Maintain a high degree of confidentiality on all matters.

• Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.

• You will report to the Magazine's Editor-in-Chief.

Basic Qualifications:

• Bachelor's degree or equivalent years of professional experience.

• 2+ years of experience in an editorial, administrative or publishing role.

• An interest in journalism, publishing or media, and a commitment to the mission of The New York Times.

Preferred Qualifications:

• Degree in journalism, communications, or related field.

• Familiarity with The New York Times Magazine.

• Previous experience working in a newsroom or media environment.

• Experience working in editorial content management systems.

REQ-018448

The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all  backgrounds to apply.

We are  an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics.  The U.S. Equal Employment Opportunity Commission (EEOC)’s Know Your Rights Poster is available here. 

The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws. 

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