Executive Assistant to the President & CEO
About the job
Job Description
Seeking a highly organized & detail-oriented Executive Assistant to support the President & CEO of World Relief. Manage complex schedules, coordinate meetings, and provide logistical support. Must have excellent communication, organizational, and interpersonal skills.
Must have:
- Strong Communication
- Organizational Skills
- Proficient Software
- Detail Oriented
Good to have:
- Multi-cultural Context
- Meeting Coordination
- Travel Planning
- Budgeting Experience
Perks:
- Competitive Benefits
- Employee Discounts
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Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor?
If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you.
At this pivotal moment in time, we are rapidly expanding and growing our team to meet the increasing needs of our world. We are looking for people who want to use their gifts and talents to make a real and tangible difference in our world and the lives of the suffering.
If you’re looking for a purpose-driven career in which you can grow your talents, while also standing up for the rights of the vulnerable, we want you to join us today.
ORGANIZATION SUMMARY
World Relief is a global Christian humanitarian organization whose mission is to boldly engage the world’s greatest crises in partnership with the church. The organization was founded in the aftermath of World War II to respond to the urgent humanitarian needs of war-torn Europe. Since then, for 80 years, across 100 countries, World Relief has partnered with local churches and communities to build a world where families thrive and communities flourish.
Today, organizational programming focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy.
POSITION SUMMARY:
This role will provide professional administrative support to the President and CEO, including overseeing logistics and administrative support for executive and leadership meetings. Must live in the Baltimore, MD or DC area (most work will be remote). Some travel will be necessary
SPECIFIC JOB DUTIES:
- Daily Duties For the President/CEO:
- Monitoring and scheduling the daily, weekly and monthly schedule and general appointments for the President as requested.
- Plan all elements of the travel schedule for the President and CEO including making travel arrangements and communicating details of respective travel plans.
- Assisting in engagement of a wide variety of administrative support duties, managing complex schedule components and venue relationships and details for meetings.
- Assisting with preparation of general materials for meetings as appropriate and necessary. Assisting in the timely management of all communication, whether verbal, electronic or written.
- Preparation of agendas; attendance at relevant meetings; taking/transcribing notes or minutes as necessary.
- Process invoices, reimbursements and credit card reconciliations in WR ERP system, approve on behalf of President and CEO according to accounting regulation
- Engagement in other various duties required by the President/CEO, as necessary.
- Monthly or Other duties as needed:
- Coordinate all upcoming meetings and visits (for President & CEO and other SVPs and executive visits as requested)
- Plan, order meals, and set up for agreed meetings
- Budget and purchase all related and requested items for meetings
- Make reservations at hotels, restaurants, etc. as agreed
- Serve as liaison to WR’s board of directors and carry out activities handle logistics for board meetings, help to compile reports to the BoD, and ensure they receive timely responses to inquiries.
- Ensure that members of the Executive committee receive regular reports and updates related to key team activities, deadlines and information about upcoming meetings.
- Technical coordinator of OOP meetings and engagements (i.e., zoom, MS Teams, etc.) for recurring key meetings and Qtrly gatherings
- Key Share Point Collaborator in design of OOP site inclusive of ExCo page and World Relief Strategic Initiative pages
KNOWLEDGE, SKILLS & ABILITIES:
- Proficiency with Word, Excel, PowerPoint, and Outlook
- Highly attentive to detail
- Able to handle confidential information in a professional manner
- Strong people and interpersonal skills
- Ability to be flexible and self-directed, ability to work with minimal supervision
- Skill at completing numerous tasks on a deadline despite interruptions, flexibility amidst changing plans and agendas
- Skill at working with virtual executive team, including President and CEO
- Excellent oral and written communication skills, including an ability to communicate by phone or by e-mail with people for whom English is not their first language
- Proven ability to organize work, delegate responsibilities and monitor results to secure effective organizational performance
- Proven capability in building effective networks and working relationships with key internal and external stakeholders and providing client-focused services to managers and staff
- Experience working in a multi-cultural context is an asset
World Relief offers a competitive benefits package and employee discount program for full-time and part-time employees.
World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health.
***
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.
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