Facilities Coordinator

2 Months ago • 3 Years +

Facility Management

Job Description

Interactive Brokers Group, Inc. is a global financial services company. We are searching for a Facilities Coordinator for our Mumbai office. This role will work closely with Facilities, HR, and IT teams to ensure the office runs efficiently and employee workstations/technology hardware needs are met. The role supports new hire set-ups, moves/adds/changes, inventory management, critical infrastructure review, ad hoc reporting, and other miscellaneous activities, ensuring a smooth operational environment.

Must Have:

Manage onboarding process for Facilities & IT
Manage day-to-day operations of HVAC, Server Rooms, Electrical, Plumbing
Maintain records of utilities, assets, and maintenance logs
Ensure compliance with statutory and fire safety norms
Work with vendors for onsite visits/preventative maintenance
Perform Moves, Adds, & Changes (MAC) to employee workstations
Manage inventory of IT ancillary hardware and building materials
Provide basic IT end-user support
Bachelor's degree or equivalent professional-level experience
3+ years of experience in facilities maintenance
Adherence to facility-related SOPs and protocols
Knowledge of basic IT systems
Strong computer skills, proficiency in Microsoft Office
Ability to work mornings, evenings, and weekends
Ability to communicate with all levels of staff
Proficiency in English, Hindi, and Marathi
Ability to lift at least 25 lbs

Perks:

Competitive salary package
Performance-based annual bonus (cash and stocks)
Hybrid working model (3 days office/week)
Group Medical & Life Insurance
Modern offices with free amenities & fully stocked cafeterias
Monthly food card & company-paid snacks
Hardship/shift allowance with company-provided pickup & drop facility
Attractive employee referral bonus
Frequent company-sponsored team-building events and outings

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We are searching for a Facilities Coordinator for our Mumbai office. This role will work closely with Facilities, HR, and IT teams to ensure that the office runs efficiently and employee workstations/technology hardware needs are met. The role will support new hire set-ups, moves/adds/changes, inventory management, critical infrastructure review, ad hoc reporting, and other miscellaneous activities.

Key Responsibilities

Manage the onboarding process for Facilities & IT
Manage day-to-day operations of (HVAC, Server Rooms, Electrical, Plumbing)
Maintain records of utilities, assets and maintenance logs.
Ensure compliance with statutory and fire safety norms
Work with vendors with onsite visits/ preventative maintenance calls
MAC Work: Moves, Adds, & Changes to employee workstations
Inventory management of all IT ancillary hardware and building materials
Basic IT end-user support

Must have:

Bachelor's degree or equivalent professional-level experience
3+ years of experience in facilities maintenance or equivalent related functions
Adherence to facility-related SOPs and protocols
Knowledge of basic IT systems
Strong computer skills to operate various technical computer systems. Proficiency in Microsoft Office
Ability to work on mornings, evenings and weekends as per requirement.
Ability to communicate with all levels of staff
English, Hindi & Marathi required
Must be able to lift at least 25 lbs