Job Description
The HR & Office Specialist in Seoul, Korea, will create a compliant, inclusive, and collaborative work environment for local and remote teams. Responsibilities include managing office space, supplies, and equipment; coordinating travel and accommodations; handling administrative tasks (financial closing, tax reporting, credit card management, payment processing); managing legal documents and employee records; organizing company events; facilitating communication; supporting talent acquisition; and assisting with onboarding/offboarding. The role requires compliance with Korean employment laws, conducting internal audits, and upholding company values. This position demands strong organizational, communication, and interpersonal skills, as well as proficiency in Google Suite and experience in a fast-paced environment.
Must Have:
- 2-3 years HR/Admin experience
- Business-level English proficiency
- Korean employment law knowledge
- Office management expertise
- Google Suite proficiency
- Strong communication skills
ABOUT YOU
As an HR & Office Specialist, you will be responsible for creating a compliant, inclusive, and collaborative working environment for the local and remote team members within your region. This role will strive to make the office a welcoming and comfortable space to conduct business with ease, as well as accommodate guests or team members traveling into the region.
To ensure compliance within Korea, you will need to stay up to date with employment laws and conduct internal audits on current policies and procedures. In addition, you will uphold our mission and values and make a conscious effort to provide an excellent employee experience.
ABOUT US
At Xsolla, we believe that great games begin as ideas, driven by the curiosity, dedication, and grit of creators around the world. Our mission is to empower these visionaries by providing the support and resources they need to bring their games to life. We are committed to leveling the playing field, ensuring that every creator has the opportunity to share their passion with the world.
Headquartered in Los Angeles, with offices in Berlin, Seoul, and beyond, we partner with industry leaders like Valve, Twitch, and Ubisoft to clear the paths for innovation in gaming. Our global reach spans over 200 geographies, offering more than 700 payment methods in 130+ currencies.
Longevity. Opportunity. Vision. Enjoy the game!
RESPONSIBILITIES
- Maintain office space and facilities to ensure an efficient and comfortable work environment.
- Oversee office supplies, equipment maintenance, and inventory management.
- Manage office-related expenses and optimize operational costs.
- Coordinate travel, accommodation, and transportation arrangements for employees and external visitors.
- Manage administrative tasks related to business travel and guest visits.
- Assist with monthly financial closing, corporate tax reporting, and company credit card management.
- Support payment processing for consultants and third-party employment groups.
- Manage legal documents, contracts, and corporate registration paperwork.
- Maintain both physical and electronic employee records in compliance with local regulations.
- Organize internal company events and support external collaboration activities.
- Facilitate effective communication between employees and management to enhance organizational efficiency.
- Support the talent acquisition team with interview scheduling and coordination.
- Assist in employee onboarding and offboarding processes as needed.
QUALIFICATIONS
- 2–3 years of experience in administration or human resources
- Business-level proficiency in reading, writing, and speaking English
- Experience working in a fast-paced environment
- Associate's or Bachelor's degree from an accredited university
- Excellent organizational, planning, prioritization, and time-management skills
- Proficiency in Google Suite (Meet, Docs, Slides, Sheets, etc.)
- Strong collaboration and communication skills across all levels of the company, including applicants
- Ability to work independently and in a team environment, prioritize assignments, and meet tight deadlines
- Strong multi-tasking and project management skills
- Proactive mindset, able to anticipate department/team needs and take initiative
- Excellent communication and interpersonal skills
- Data-driven mindset with the ability to maintain confidentiality
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