Licensing Coordinator - Contractor

_If you’re looking to make the best co-op games in the world, you’ve come to the right place. We're proud to have some of the best game makers and collaborators in the industry working with us. What's more, we're a fun bunch of game developers, who love to indulge in our passion for video games together. Our games are not for everyone. Are they for you?

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We are now looking for a Licencing Coordinator

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The Licensing Coordinator serves as a vital link between our studio, our publisher Sony, and external licensing partners, ensuring seamless collaboration, efficient communication, and the successful execution of licensing projects. The ideal candidate is a highly organized professional with experience in licensing, excellent communication skills, and a robust network within the US market. Experience in business development and familiarity with Arrowhead Game Studios and the Helldivers IP are significant advantages.

Key Areas of Responsibility

Licensing Coordination & Asset Management

• Act as the primary point of contact between the studio, Sony, and licensing partners for all licensing-related matters.
• Liaise with external licensing partners to ensure alignment and clarity on expectations, timelines, and deliverables.
• Filter inbound requests to and from Sony and distribute them to the relevant studio teams for approvals.
• Oversee and coordinate the delivery of assets to licensing partners, ensuring timelines are met and specifications are followed.
• Work with production to ensure assets are appropriately adapted and approved for licensed products.
• Track approval processes, ensuring necessary feedback is communicated and deadlines are adhered to.

Process Management & Documentation

• Develop, update, and maintain licensing guidelines for internal and external use.
• Ensure all relevant documentation is accurately maintained, easily accessible, and shared with necessary stakeholders.
• Create and maintain simple, effective processes for licensing project approvals.
• Follow up weekly on the status of ongoing projects, providing updates to internal stakeholders, tracking progress, and addressing risks or delays proactively.

Merchandising & Studio Support

• Collaborate with the studio’s office function to address merchandising needs, including:
• Sourcing and prioritizing new merchandise and licensing initiatives.
• Ensuring the studio receives samples of all created licensed products.
• Establishing processes for staff to order additional copies of licensed products (at cost).

**Production, Marketing, & Brand Alignment

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• Coordinate with the production team on game-related licensing activities to ensure consistency with the game’s design and narrative.
• Work with the marketing team to align licensing and merchandise releases with promotional campaigns, ensuring cohesive messaging and branding.
• Act as a bridge between development, marketing, and licensing teams to address product-specific requirements or limitations.

Relationship Building & Strategic Growth

• Build and maintain strong relationships with Sony and external licensing partners to ensure a high level of collaboration.

Identify and pursue opportunities for new licensing or merchandise initiatives that align with the studio's brand and goals.

##### How to apply

If you think that this position matches your background and skills, we would love to hear from you. Please submit your CV in English as soon as possible. We ask that your application always include relevant work samples or a link to your portfolio.

We interview candidates continuously and hire when we find a good fit.

Practical Information

Scope: 50-100% - approx 6 months - with possibility of extension and scale up.

Type: Consultancy

Location: Stockholm - part remote works.

We are a pet friendly office! You can expect to find dogs and occasionally some cats around.

##### What we offer

Arrowhead Game Studios is a growing team of about 100+ people, best known for our co-op titles. Despite our size, we remain a friendly and down to earth bunch, who love to indulge in our passion for video games together.

Located in a newly built, custom-tailored offices on the Hammarby Kaj waterfront, we enjoy everything Stockholm has to offer. A thriving game dev scene, along with all types of activities are immediately available on our doorstep.

Our talented developers are crucial to our success, therefore we put a lot of emphasis in creating and maintaining a prosperous culture. We’re committed to open and transparent communication. Your ideas are welcomed, valued, appreciated - the ceiling for creative discussions is high.

We also have numerous work benefits for all our employees. You can read about them here!