New Business Coordinator

Agency :

Job Description :

Prose on Pixels is a global content at scale agency built to address the marketing challenges of today and deliver meaningful content into the future.  With our unique AI powered Audience-First production model, we Create, Scale and Personalize content to captivate audiences and achieve desired brand and business outcomes.

We deliver production with a performance mindset - resulting in harder working content, reduced waste, and stronger ROI.  

Introduction

We’re looking for a highly organised and proactive New Business Coordinator to support the delivery of pitch processes and new business initiatives. This role plays a key part in coordinating timelines, preparing materials, and maintaining accurate tracking across all opportunities. You’ll work closely with internal teams to gather inputs, manage logistics for meetings and events, and support proactive outreach efforts. Ideal for someone detail-oriented and collaborative, this role is a great opportunity to grow within a fast-paced, creative environment.

Mission & Responsibilities

Support the management of RFP and pitch processes

• Coordinate timelines, schedules, and status updates across workstreams.

Assist in the preparation of pitch materials, including decks, team bios, case studies, and credentials

• Liaise with internal teams to gather and format inputs for submissions.

Maintain and update the Global New Business tracking tool

• Track opportunities, stages, submissions, and outcomes, while ensuring accuracy and consistency across entries and reporting.

Coordinate internal and external meetings/New Business events

• Schedule and manage logistics for pitch meetings, internal showcases, and client-facing sessions. Help prepare agendas, take notes, and ensure follow-ups are actioned.

Support case study and credential development

• Assist in gathering project details, performance data, and creative assets for new business materials. Work alongside the Comms Lead to keep POP’s case study bank and creds updated and accessible.

Assist in proactive client outreach

• Help research target companies and contacts, coordinating outreach activity, keeping track of responses and meetings.

Manages key administrative processes

• Maintains folders, version control, calendars, and shared documents for all active new business projects. Ensures knowledge-sharing and organization across all New Business materials and tools.

Background/Experience & Skills

• 2+ years’ experience in a coordination, project support, or new business role within a creative, media, or production agency.
• Strong organisational skills with the ability to manage multiple timelines, schedules, and deliverables.
• Experience supporting RFP and pitch processes, including coordinating inputs and formatting materials.
• Proficient in maintaining CRM systems and tracking tools, with a keen eye for detail and data accuracy.
• Skilled in stakeholder communication and cross-functional collaboration.
• Confident managing internal and external meeting logistics, including agendas, notes, and follow-ups.
• Familiarity with preparing pitch materials such as decks, bios, case studies, and credentials.
• Comfortable conducting desk research to support lead generation and client outreach.
• Strong administrative skills, including version control, calendar management, and document organisation.
• Proactive, reliable, and solutions-focused, with a collaborative mindset.
• Excellent written and verbal communication skills.

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Contract Type :

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.