Office Coordinator

15 Minutes ago • 2 Years + • $93,600 PA - $104,000 PA

Job Summary

Job Description

Outschool is seeking a highly organized and proactive Office Coordinator to ensure the smooth operation of their San Francisco office. This role involves supporting daily workplace operations, coordinating in-office activities, and providing administrative assistance to company leaders, including the COO. Key responsibilities include managing office upkeep, ordering supplies, supporting cultural events and team gatherings, and assisting with calendar management, document preparation, and note-taking for executives. The ideal candidate will have a minimum of two years of experience in an administrative or office coordination role, possess excellent communication and organizational skills, and be proficient with Google Workspace and Slack. A warm, helpful, and proactive approach is essential, along with a team-first mindset to foster a welcoming and vibrant office environment.

Must have:

2+ years in administrative/office coordination
Excellent written and verbal communication
Strong organizational skills and attention to detail
Proficient with Google Workspace and Slack
Comfortable working independently
Warm, helpful, and proactive approach

Good to have:

Experience in a startup or fast-moving company
Support for COO and other executives
Scheduling meetings and travel
Creating/editing documents and slides
Taking meeting notes

Perks:

Collaborative and welcoming work environment
Potential for full-time conversion with benefits
Stock options
Investment plans
Comprehensive health, dental, vision insurance
Fertility and family planning coverage
Online coaching and therapy sessions
Paid time off and family leave
Annual professional development budget
Budget for Outschool classes
Donation matching

5 skills required

5 skills required for this role

Add these skills to join the top 1% applicants for this job

communication

leadership

budget-management

oops

slack

Job Details

The Company:

Outschool’s mission is to inspire kids to love learning. In our fast-changing world, the traditional educational system struggles to meet the diverse and evolving needs of young learners. Outschool reimagines this system, offering flexible and engaging learning experiences as a supplement and alternative to traditional education. By connecting learners with a global community of teachers and peers through our online platform, we make learning personal, dynamic, and deeply human.

We've made significant strides since launching our marketplace of live online classes in 2017. Finding initial success with secular homeschoolers, we then expanded to enrichment learning to meet the needs of a wider audience, growing our business 16x since 2019. Post-pandemic, we have evolved our platform to power academic learning, incorporated AI, and have begun to grow our international community. We're proud to have served over 1M passionate learners with more than $100M in annual bookings.

Driving disruptive, positive change in education is rewarding and hard. Outschool team members are encouraged to challenge themselves, take risks, and grow in their careers. We look for talented people whose sense of urgency, innate curiosity, and determination to drive impact will help Outschool achieve outsized results in pursuit of our mission. We invite you to be part of an ambitious team dedicated to ensuring every learner can navigate the future with curiosity, resilience, and a love of learning.

The Role:

Outschool is looking for a highly organized and proactive Office Coordinator to help keep our San Francisco office running smoothly. This role includes supporting daily workplace operations, assisting with in-office coordination, and providing light administrative support to company leaders. The right candidate will have prior experience in an office or administrative role, enjoy creating order, and be ready to pitch in wherever needed. We’re looking for someone who will bring energy, warmth, and a positive presence to our space; someone who reflects Outschool’s values and helps foster a welcoming environment.

We’re especially looking for someone who is curious, adaptable, and eager to grow into the role. You’ll work closely with a manager who brings decades of administrative leadership experience and values mentorship. This is a great opportunity to build a strong foundation in workplace and executive support while developing your skills in a collaborative and fast-paced environment.

This role will be located in San Francisco, CA (five days/week in office).

Key Responsibilities:

Provide in-office support for visiting team members or events such as team offsites and administrative support to the COO and potentially other executives (primarily calendar-related).
Workplace/Culture Support:

Serve as the go-to in-office point of contact for staff needs and SF office upkeep, including meal coordination
Monitor office supplies and coordinate orders as needed
Support in-office culture moments and events as requested
Provide on-site support for in-office gatherings such as Heads’ Offsites and other team events
Help arrange local SF activities and team-building events
Help maintain a vibrant, inclusive, and upbeat environment that reflects Outschool's culture and values

Administrative Support:

Coordinate calendar needs and schedule meetings for the COO and potentially other executives; support travel bookings as needed.
Assist with creating or editing documents and slides, taking meeting notes, and following up on tasks for the COO and potentially other executives.
Handle sensitive information with discretion.

Desired Experience & Skills:

2+ years of experience in an administrative, office coordination, or similar support role
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Proficiency with Google Workspace and Slack
Comfortable working independently in a fast-paced office setting
Warm, helpful, and proactive approach to supporting a team
Brings enthusiasm, friendliness, and a team-first mindset; serves as a positive representative of Outschool culture
Previous experience in a startup or fast-moving company is a plus

Compensation:

Outschool recruits across the US and Canada, and sets employee salaries to reflect local compensation and cost of living. The anticipated hourly rate for this position is $45.00-$50.00.

Benefits:

This is a contract-to-hire role. As a contractor, benefits are not included; however, we offer a collaborative and welcoming work environment. A full benefits package would be available if converted to a full-time employee.

We use Covey as part of our hiring and / or promotional process for jobs in NYC and certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on March 21, 2024.

Please see the independent bias audit report covering our use of Covey here.

Outschool Cares:

At Outschool, we believe that taking care of one another enables us to do our best work. To us that means:

Shared Financial Success: Competitive salaries, stock options, and investment plans that make saving for retirement easier.
Health & Wellness: Comprehensive health, dental, vision, disability, and life insurance coverage options for employees and their families. Our medical benefits include fertility and family planning coverage. We also provide employees with online access to coaching and therapy sessions.
PTO & Family Benefits: PTO and family leave enable our team to take the time that we need to recharge, relax, and spend time with family and friends.
Fully Distributed: We create a remote culture through expensable meals, virtual events, expensable home office setup, and internet allowance.
Lifelong Learners: Annual budgets to self-direct our professional development as well as DEI learning. There’s also a budget for employees’ learners to take classes on Outschool!
Community Impact: Outschool matches employee donations to established charities and has committed to support Outschool.org’s non-profit programs.

Outschool is an equal opportunity employer. We view diversity as a moral imperative and competitive advantage. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We plan and structure our interviews to directly assess skills and experience.

If you require a reasonable accommodation to participate in the job application or interview process, please contact recruiting@outschool.com.

Benefits packages are included for full-time employees only. Please note benefits and perks may vary for employees based outside of the US and Canada.

Full-time employees must be a citizen or legal residents of the U.S. or Canada and reside in U.S. or Canada, unless specifically indicated otherwise.

Once you submit your application, Outschool will process your personal data to evaluate your candidacy for employment. Unless specifically indicated otherwise, we hire employees only in the U.S. and Canada. Applicants else where should be aware that we may discard your application upon submission or we may ask if you would like us to retain it later should there be consideration (this is not typical at all). If you are selected for interviewing, your data will be shared with interviewers and personnel involved in that process. If not hired, your application will be retained for one year in case there is another suitable role. You may opt out of this at any time. Please see our Employee/Applicant Privacy Notice for more detailed information. If applicable, as you progress through the process, we will be clear about what information is being asked for and what happens with that information.