Job Description
- Startup experience
- Oversee day-to-day office operations, including supplies, equipment, and vendor management
- Serve as the first point of contact for employees, guests, and external partners
- Coordinate company events, team-building activities, and offsites
- Manage relationships with vendors, landlords, and service providers
- Support People Ops with onboarding, new hire setup, and employee experience initiatives
- Ensure the office environment is welcoming, safe, and aligned with company culture
- Assist leadership with administrative support as needed
- 3+ years of office management, administrative, or operations experience
- Excellent organizational and multitasking skills with strong attention to detail
- Strong communication and interpersonal skills; a team player
- Comfortable with technology and productivity tools (Google Workspace, Slack, etc)
- Proactive problem-solver who thrives in a dynamic, fast-paced environment
- Ability to handle confidential information with discretion
- Opportunity to work at a high-growth AI startup, backed by top investors
- Fast Growth - Backed by a16z and YC, on track for double-digit ARR
- Ownership & Autonomy - Take full ownership of projects and ship fast
- Work With the Best - Join a world-class team of engineers and builders
About HappyRobot
HappyRobot is a platform to build and deploy AI workers that automate communication. See a demo
Our AI workers connect to any system or data source to handle phone calls, email, messages…
We target the logistics industry which relies heavily on communication to book, check on, & pay for freight. Primarily working with freight brokers, 3PLs, freight forwarders, shippers, warehouses, & other supply chain enterprises and tech startups.
We raised a Series A round from a16z and YC and we’re growing very fast, on track to hit double digit ARR by June this year.
We're looking for rockstars with a relentless drive, unstoppable energy, and a true passion for building something great.
About the Role
We’re looking for a highly organized, proactive, and resourceful Executive Assistant to keep our operations running smoothly. This is a unique opportunity to work closely with leadership in a fast-paced, high-growth environment.
Key Responsibilities
- Oversee day-to-day office operations, including supplies, equipment, and vendor management
- Serve as the first point of contact for employees, guests, and external partners
- Coordinate company events, team-building activities, and offsites
- Manage relationships with vendors, landlords, and service providers
- Support People Ops with onboarding, new hire setup, and employee experience initiatives
- Ensure the office environment is welcoming, safe, and aligned with company culture
- Assist leadership with administrative support as needed
Qualifications
- 3+ years of office management, administrative, or operations experience (startup experience preferred)
- Excellent organizational and multitasking skills with strong attention to detail
- Strong communication and interpersonal skills; a team player who enjoys supporting others
- Comfortable with technology and productivity tools (Google Workspace, Slack, etc)
- Proactive problem-solver who thrives in a dynamic, fast-paced environment
- Ability to handle confidential information with discretion
Why join us?
- Opportunity to work at a high-growth AI startup, backed by top investors.
- Fast Growth - Backed by a16z and YC, on track for double-digit ARR.
- Ownership & Autonomy - Take full ownership of projects and ship fast.
- Work With the Best - Join a world-class team of engineers and builders.
