Outsource Production Coordinator

As an Outsource Production Coordinator, you will work in partnership with an Outsource Manager to oversee the management of outsourced VFX work and the coordination of all outsource-related IO operations. In this role, you will serve as the main point of contact between our internal teams and external vendors, ensuring seamless communication, efficient task management, and timely delivery of project elements. Your strong understanding of VFX production workflows and hands-on experience with IO processes will be essential in maintaining high standards of quality and security throughout the production pipeline.

Key Responsibilities

• Act as the primary liaison between the internal VFX team and external vendors, managing all aspects of outsourced work
• Coordinate the delivery and receipt of elements, shots, and data between vendors and internal teams, ensuring all materials meet technical and creative specifications
• Oversee IO processes, including ingesting, tracking, and distributing digital assets, plates, reference materials, and final renders
• Communicate project schedules, shot lists, and delivery deadlines to vendors, tracking progress and troubleshooting any issues that arise
• Work closely with Supervisors, Producers, and Editorial to anticipate and resolve potential bottlenecks in element flow
• Ensure all data transfers are secure and adhere to studio and client security protocols
• Generate regular status reports on deliveries, IO operations, and vendor performance
• Assist with QC checks on incoming assets to ensure they meet technical requirements before integration into the pipeline
• Support the implementation and improvement of IO and data management workflows

Qualifications

• 2+ years of experience in VFX production coordination, preferably with experience in outsourced vendor management
• Solid understanding of VFX production pipelines, asset management, and post-production workflows
• Hands-on experience with IO/data wrangling, including file transfers (Aspera, FTP, Signiant, etc.), data tracking, and version control
• Familiarity with VFX-specific software and tools (Shotgun/ShotGrid, FTrack, FileMaker, etc.)
• Excellent communication and interpersonal skills, with the ability to build strong working relationships with both internal and external teams
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
• Knowledge of security best practices for handling sensitive client and studio data
• Comfortable working with large data sets and troubleshooting technical issues related to file formats, transfers, and storage

$47,840 - $74,880 a year

This salary range is specific to applicants applying to our position in Vancouver, BC. To determine your base salary, we consider your qualifications, skills, and experience. These considerations can cause your compensation to vary outside of this range and will also be dependent on your location.

About Us

Scanline VFX is an award-winning leader in the visual effects industry with 7 studios worldwide, including London, Los Angeles, Montreal, Seoul, Mumbai, Hyderabad and Vancouver. Since our beginning in 1989, we strive to set the highest standard of quality in everything we do. Through innovation, we generate solutions for our clients and raise the bar — both within our workplace and throughout our industry.

We look for explorers, people who are willing to go to new places and are open to testing, learning and iterating as they go. We believe great ideas come from everyone, so we actively encourage team members to ask questions and present their ideas.

Eyeline Studios

Eyeline Studios, our virtual production division, is rethinking the future of real-time filmmaking by providing content creators with unmatched flexibility. Learn more

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Powered by Netflix

Netflix’s investment in our pipeline, infrastructure, and workforce allows us to continue to push the boundaries of what is possible in visual effects. In addition to working on projects for Netflix, we continue to work with a variety of long-standing and new clients.

Come as you are

We are committed to ensuring fair and equal treatment of your application. When you apply for a role with us, you will receive consideration based solely on your qualifications.

We will only consider applicants based in British Columbia, or those willing to relocate.