Part-Time Bookkeeper Extraordinaire

About PassiveLogic®

PassiveLogic is the first fully autonomous platform for buildings. We’ve reinvented the fundamental principles of automation to democratize technology, optimize buildings, and reduce the world’s carbon footprint. We are a team of technologists, engineers, and creatives dedicated to making a sustainable impact through real-world solutions.

We are looking for team members who have a passion for technology and want to work on cutting-edge problems with real-world solutions. Our culture is built on bringing together the most talented engineers, thinkers, and creatives—backed by the world’s leading investors—working together to make the future a reality.

About the Role

This is a career-defining opportunity to play a crucial role in a hyper-scale AI company that is transforming the future of autonomous systems, energy, and the built environment.

This is a part-time opportunity to support our global finance functions. You’ll work closely with our Operations and leadership teams to ensure that day-to-day financial activities are recorded, managed and audit-ready.

Whether it’s keeping transactions, managing records, or closing out monthly reports, your precision and reliability will be vital to the team’s success.

What you’ll do

Bookkeeping to prop up our growing startup: Maintain and update financial records, including bills, invoices, bank transactions, and customer payments using NetSuite and QuickBooks.

Rolling up in your financial reporting: You’re the owner of the accounting functions here. You’ll take pride in preparing monthly reconciliations and summary reports for leadership to make sound judgements.

Process improvement and Accuracy: A real chance for you to optimize applied business process, helping us refine bookkeeping processes and flag inconsistencies, discrepancies, or areas for improvement.

As PassiveLogic grows, your contributions will directly support our ability to scale cleanly, report confidently, and deploy capital intelligently. You'll work in a fun, dynamic team that values your work and expects you to bring your best daily.

What you’ll bring

If your experience does not meet all our posted requirements below, we’d still love to hear from you. We are looking for practitioners who are passionate about understanding people, committed to lifelong learning, and driven by the love of what they do. If that’s you, please apply!

You must have

• Proven experience:
• 2+ years of experience in bookkeeping, accounting support, or a related finance admin role
• Experience using NetSuite and QuickBooks
• Exceptional communication skills: An ability to communicate clearly and effectively working across teams.
• Organized and strategic: Strong organizational and time management skills with high attention to detail and accuracy.
• Collaborative mindset: You’re a resource throughout the organization and are ready to collaborate with everyone who might need to support.
• Adaptability: Comfortable in a fast-paced startup environment, eager to learn, iterate, and innovate.
• Problem solving: You own this role. When issues arise, be the empowered force that solves them, rolling-up.

You should have

• Basic understanding of GAAP
• Experience with expense tracking tools or financial reporting systems

It’s helpful to have

• Experience working in a startup or high-growth environment

We know there are candidates who might not fit everything we’ve described above, or who might have experience and skills we haven’t considered. PassiveLogic can sometimes be flexible enough to shift responsibilities to the right person, or otherwise identify open or upcoming roles that may better fit your professional background. Even if you don’t meet all the requirements above, we still want to hear from you.

Compensation, Benefits & Perks:

• Competitive compensation
• Generous equity share package
• Medical, dental and vision coverage
• Disability and life Insurance options
• Flex PTO
• Team-building events
• Free catered lunch in the office Monday — Friday
• Free ski pass (We are at the base of Big Cottonwood Canyon)
• Free National Park pass
• Onsite Gym

A Note on Working Onsite:

This role is based in our Salt Lake City headquarters. We believe that creativity and cohesion flows best when we are all together. When you’re constantly innovating, transforming whole industries, inventing new products and processes, and creating a more sustainable future through technology—and we are doing all these things—we believe we’re better as a team in-person. That’s why all of our teams work from one of our office locations, five days a week.

When applying, include:

• A cover letter telling us why you're the perfect candidate for PassiveLogic
• A resume
• Extra mile — include a description of a project (of any type) you personally created, devised, built, managed, organized, or designed that was of your own self-initiative

Diversity and inclusion

Diversity, inclusion, and belonging is woven into our values and everything we do. We welcome all—come as you are and bring your whole self. We are proud to be an Equal Opportunity Employer. We celebrate diversity every day by maintaining a safe and inclusive environment for our employees at every stage of their careers.