Project/Management Support Specialist

##### Project description

Join a dynamic and forward-thinking team within the Engineering Enablement function, part of the Group Chief Technology Office (GCTO), in our client's Technology Services area. Our mission is to engage and empower Engineers across the Group Operations & Technology Office (GOTO) by fostering vibrant engineering communities, delivering impactful learning programs, and driving engagement initiatives that connect the dots for greater innovation and collaboration. The team drives flagship initiatives such as: Certified Engineers Program, Distinguished Engineers Program, Annual Hackathon etc.

##### Responsibilities

• Provide daily administrative and operational support to the Program Lead;
• Manage calendars, schedule meetings, and coordinate follow-ups;
• Track and organize tasks, deadlines, and deliverables across multiple initiatives;
• Event & Meeting Coordination;
• Plan and execute offsite meetings, workshops, and team gatherings:
• Coordinate logistics, agendas, and materials for internal and external events;
• Support the planning and delivery of key events such as hackathons and recognition ceremonies;
• Stakeholder Engagement:
• Liaise with internal stakeholders, vendors, and external partners;
• Ensure timely communication and alignment across teams and functions;
• Documentation & Reporting
• Prepare meeting notes, presentations, and status reports;
• Maintain documentation and knowledge repositories for ongoing programs.

##### Skills

Must have

• Proven experience in a Personal Assistant, Administrative Program Coordinator, Executive Assistant, Program Operations Assistant, or Program Coordinator role, preferably in a technology or corporate environment;
• Strong organizational and multitasking skills with a keen eye for detail;
• Excellent communication and interpersonal skills;
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint);
• Ability to work independently and handle confidential information with discretion;
• A proactive mindset with a passion for supporting high-performing teams.

Nice to have

• NA