Recruitment Coordinator

Recruitment:

• Sourcing active and passive candidates through various platforms (LinkedIn, job boards, employee referrals, etc.).
• Screen candidate profiles based on job requirements and share qualified profiles with the recruiting team.
• Schedule and coordinate interviews between candidates and hiring managers.
• Build and maintain talent pipelines for critical and recurring roles.
• Formally roll out offers to selected candidates and coordinate for offer acceptance.
• Engage and maintain strong communication with selected candidates to ensure smooth transitions until their joining.
• Conduct candidate engagement activities to strengthen the pre-hiring experience and ensure a healthy joining ratio.
• Manage and update candidate data accurately in the ATS (Lever).
• Track, monitor, and report sourcing activity and candidate status regularly.
• Communicate consistently with recruiters and hiring managers regarding candidate status, onboarding timelines, and expected joinings.

Onboarding Coordination:

• Coordinate end-to-end onboarding processes for new hires, ensuring a seamless experience.
• Collaborate with IT, Facilities, and HR Operations teams to ensure they have the necessary information well in advance, enabling a smooth onboarding experience on Day 1.
• Serve as the primary point of contact for new hires during their onboarding journey.
• Maintain and update onboarding trackers and ensure timely documentation.
• Trigger and manage the end-to-end India Background Verification (BGV) process, ensuring timely closures.
• Track BGV progress, follow up on pending cases, and escalate any red or amber flags for resolution.
• Ensure compliance with company policy and timelines for all BGV activities.
• Raise and highlight any pending cases or background verification amber/red flags for resolution.
• Ensure strict adherence to onboarding processes and governance.
• Prepare and maintain weekly, monthly, and quarterly dashboards for management review and audits.

Additional Responsibilities:

• Take on additional responsibilities as and when needed to support the recruiting and onboarding functions effectively.

WHAT YOU BRING:

• 6+ years of experience in talent acquisition and onboarding coordination, preferably in a fast-paced or product-based environment.
• Strong sourcing skills with proven ability to engage both active and passive candidates across various platforms.
• Familiarity with Applicant Tracking Systems (preferably Lever) and hands-on experience in managing candidate pipelines.
• Proven experience in handling India Background Verification (BGV) processes end-to-end, including:
• Initiating BGV requests and tracking progress.
• Coordinating with third-party vendors for timely closures.
• Following up on pending cases and escalating red/amber flags.
• Ensuring accurate documentation and compliance with company guidelines.
• Excellent coordination and organizational skills with the ability to manage multiple stakeholders and timelines effectively.
• High attention to detail and process adherence, especially in offer rollout, onboarding documentation, and background verification.
• Strong interpersonal and communication skills, with a candidate-first mindset and ability to build rapport quickly.
• Proficiency in Excel and PowerPoint for maintaining trackers and preparing reports/dashboards.
• Ability to work independently, take initiative, and thrive in a collaborative team environment.
• A problem-solving approach and readiness to take on new challenges to support the evolving needs of the recruitment function.